Executive Coordinator

Adventure Science Center

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Job Summary

Position Title: Executive Coordinator
Department: Administration
Reports To: President & CEO
FLSA Designation: Exempt/FT position working 40 hours per week.
Date Written/Revised: August 2024 

Adventure Science Center’s mission is to open every mind to the wonders of science and technology, fostering a better understanding of ourselves and the world around us. 

Our Values 

• We are playful and passionate experimenters. 
• We think big, embrace risk, and evolve our ideas in order to lead. 
• We are collaborative with each other and our whole community. 
• We foster diversity, curiosity, and creativity to make our experience unique. 

Position Summary 

The Executive Coordinator, a member of the Executive Leadership Team, is the primary liaison between the CEO and internal and external stakeholders. This position provides overall support to the CEO as well as other members of the Executive Leadership Team through problem-solving, innovative solutions, monitoring analytics, and promoting overall organizational effectiveness. The Executive Coordinator together with the CEO works directly with the Board of Trustees and meets all these obligations with the highest level of professionalism, positive demeanor, integrity, and discretion. 

Job Responsibilities

Essential Job Functions 

• Takes initiative in supporting relationship management for the CEO, working in partnership to develop a consistent communication plan for strategic partners and stakeholders. 
• Manages CEO meeting schedule, connecting with key constituents, and prioritizing organizational priorities and needs. This includes any travel information, catering, materials preparation, etc. 
• Serves as logistical liaison to Board of Trustees; communication needs, document management, managing planning and execution of quarterly meetings; supporting creation/timely dissemination of materials including agendas, reference materials, minutes, etc. 
• Sits on the Executive Leadership Team, advancing organizational priorities and setting operational goals and objectives together with strategic planning. Ensures effective meetings through advance preparation in partnership with the CEO. 
• Manages analytics and metrics for ongoing impact reporting including collaboration with other departments. This includes managing existing metric tracking systems and identifying new ways to advance data-driven decision-making on the part of the executive team 
• Manages budgets including expenditure tracking for CEO and Board related expenses. 
• Serves as proxy for CEO for internal queries when CEO is not available, problem-solving as appropriate to ensure daily operations advance with minimal interruption 
• Support overall operations through guest service, attendance at special events and stewardship activities, and special projects as assigned 

Qualifications

Education and Experience 

Associate/bachelor’s degree or equivalent combination of education/experience is required with two or more years of executive-level support experience preferred. 

Knowledge, Skills, and Abilities 

• Ability to establish and maintain effective working relationships internally and externally 
• Self-starter is able to both execute defined projects as well as be able to anticipate needs and take action accordingly; identifying opportunities in need of attention independently. 
• Excellent written and oral communication skills 
• Ability to solve problems and deal with a variety of concrete variables in situations, fostering a cooperative work environment 
• Excellent time management and decision-making skills 
• Ability to manage and safeguard sensitive/confidential information and carry the function of position with the highest level of integrity 

Environmental Conditions & Physical Demands 

• The work environment involves everyday risks or discomforts requiring normal safety precautions typical of such places as offices, meeting, and training rooms; use of safe work practices with office equipment, avoidance of trips and falls and observance of fire regulations 
• Typically, the employee may sit comfortably to do the work. However, there is some walking, standing, bending, and carrying light items. Also, the employee must have manual dexterity, visual and auditory acuity 
• Some repetitive motion is involved 

While we have listed our ideal qualifications, we value individual competence, experience, and enthusiasm for our mission. We encourage all who think they are a good match for the role to apply. 

This is intended to be a description of the general nature and level of work to be performed. This position profile should not be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel in this position. These responsibilities and duties are subject to change at any time based on organizational needs.

Additional Information

Benefits

How to Apply

To be considered for this position, please submit a cover letter, resume, and contact information for three professional references to hr@adventuresci.org, including “Executive Coordinator” in the subject line. No phone calls, please. Due to the volume of applications received, we will only contact candidates selected for interviews.

Adventure Science Center is an Equal Opportunity Employer.

Details

• Date Posted: August 14, 2024
• Type: Full-Time
• Job Function: Administrative
• Service Area: Children / Youth
• Start Date: 09/03/2024
• Salary Range: $55,000.00
• Working Hours: M-F, 8:30a-5:00p