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Music Health Alliance

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Executive Assistant to COO Manager of Administration & Finance

Music Health Alliance

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Job Summary

This position supports operations and finance departments. Ensures commitments and deadlines are managed. Successfully updates and utilizes systems and processes necessary to meet nonprofit’s goals & objectives. Assists COO to ensure the efficient day-to-day operation of the office.

Job Responsibilities

Report directly to COO to assist with projects as directed. Additionally,

COO Administrative Assistance

  • Schedule appointments for COO, return calls from clients, re-file client files during open enrollment
  • Provide secretarial and administrative support to COO including travel
  • Assist COO with event management, special projects, annual audit, and insurance plan research

Office administration

  • Use computer word processing, spreadsheet, and database software to prepare reports, memos, calendars, and documents
  • Code and file material according to the established procedures with attached documentation as required by nonprofit business policy
  • Manage Kindful Donor Database
  • Reconcile Monthly Kindful donations with QuickBooks matching balances
  • Remit Donor Thank You Notes & Receipts to all individuals and companies making donations to nonprofit. Reconcile with PayPal and Stripe to make sure online donations are acknowledged. All electronic donations over $500 need a Thank You note even though they received an electronic confirmation & receipt

Assist with financial management

  • Prepare invoices and financial statements
  • Scan bills and payments for digital accounting system
  • Maintain QuickBooks and reconcile PayPal, Stripe, and Kindful entries by entering in QuickBooks and adding new customers/donors
  • Assist with financial reports as requested
  • Reconcile monthly VISA statements by verifying that all receipts are collected and attached and that no personal charges have been made to card, code charges to QuickBooks

Qualifications

Education

  • College Degree
  • Office Administration certificate from a recognized educational institution
  • Executive Assistant experience

Professional designation

  • Accounting or Bookkeeping experience preferred

Knowledge, skills and abilities

  • Proficiency in the use of computer programs for:

  • Microsoft Office experience including MS Word, Excel and PowerPoint
  • Bookkeeping

Proficiency in the use of office equipment:

  • QuickBooks/QuickBooks for Non-Profits
  • Voice messaging systems

Additional Information

Benefits

  • 9 a.m. – 5 p.m. Monday – Friday
  • $35,000 + paid health insurance, dental & vision
  • Extended hours during fund-raising events/open enrollment

How to Apply

Send resume and cover letter to MHAPosition@gmail.com

Details

  • Date Posted: November 9, 2020
  • Type: Full-Time
  • Job Function: Accounting / Financial Management
  • Service Area: Arts / Culture
  • Start Date: 11/30/2020
  • Salary Range: $35,000
  • Working Hours: 9a-5p