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The Elephant Sanctuary in Tennessee

Executive Assistant

The Elephant Sanctuary in Tennessee

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Job Summary

Reporting directly to the CEO, the Executive Assistant provides executive support in a one-on-one working relationship.  The Executive Assistant must be creative and enjoy working within an environment that is mission-driven. The Executive Assistant must be creative and enjoy working within an environment that is mission-driven.  The ideal individual will have the ability to exercise good judgement in a variety of situations and will possess strong written and verbal communication, administrative and organizational skills.  Ability to maintain realistic balance among multiple priorities and handle a wide variety of activities and confidential matters with discretion. 

Job Responsibilities

  • Provide comprehensive support services to the CEO that ensures outstanding communication and responsiveness
  • Coordinates meetings, appointments, schedules and travel arrangements
  • Support with internal and external communications
  • Conduct research and analysis on issues of interest
  • Prepare and edit correspondence, presentations, reports and memos
  • Support CEO in strategic communications, organizational strategy and all other special projects as assigned
  • Organize meetings and other logistics
  • Maintain quality filing and communications systems including but not limited to contract management, document management and archiving
  • Maintains and updates governance documents for the organization including those of the Boards’ and the organization as assigned
  • Assist in taking meeting minutes and other administrative tasks as assigned

 

SUCCESS FACTORS AND EXPECTATIONS

  • Excellent Communicator – Possess strong written and verbal communication skills.  Communicating respectfully and effectively with others.
  • Self-Motiviated – Perform the job with minimal supervision and learn other general aspects of the Sanctuary.  Strong work ethic and professional demeanor
  • Professionalism – Function with a strong work ethic and with a professional demeanor.  Ability to recognize and understand issues and problems.
  • Team Oriented – Develop strong working relationships with other Sanctuary employees, senior management and the board
  • Dependable and Reliable – Come to work and be on time.  Follow procedures and maintain accurate records related to all aspects of responsibility

Qualifications

  • BS, BA or Master’s degree required
  • 2 years related work experience
  • Familiar with non-profit sector
  • Strong interpersonal skills with the ability to take initiative, multitask, be a team player, flexible, adapt to shifting priorities with the ability to prioritize
  • Excellent communication skills both verbal and written.  Demonstrated writing and analytical skills.
  • Excellent organization skills, commitment to accuracy and attention to detail
  • Good judgment and ability to function independently
  • Good working knowledge of all Microsoft Office Suite (Word, Excel, PowerPoint, Outlook
  • Ability to handle sensitive and confidential situations with diplomacy
  • Experience in electronic communications
  • MUST be willing to work in Hohenwald, Tennessee 3 to 5 day a week

Additional Information

Benefits

flexible.

How to Apply

Send resume, cover letter and salary requirements to humanresources@elephants.com

Details

  • Date Posted: January 27, 2020
  • Type: Part-Time
  • Job Function: Administrative
  • Service Area: Animal Welfare
  • Start Date: 03/09/2020
  • Working Hours: part time to start