Executive Assistant

The Family Center

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Job Summary

Our Executive Assistant is retiring, and we’re looking for a new person to take on this never boring part-time position!

TFC’s Executive Assistant to the CEO/Board serves as a key organizational anchor through their role in coordinating and carrying out administrative support, specifically duties and deadlines related to: CEO calendar/scheduling/support; Board Meeting & Committee Scheduling, Board correspondence, board member timelines, board related documents, etc; co-facilitates annual fiscal audit, annual 990 completion, as well as assists with other government related funding audits .                                                                

As a member of the TFC team, staff help TFC pursue our vision of resilient communities where all children thrive and mission of breaking multigenerational cycles of childhood trauma through a culture that embraces diversity (racial, cultural, religious, gender identification, sexual orientation). Staff also embrace our values, welcome curiosity to learn and grow personally and professionally, greet challenges with flexibility and a collaborative approach, and pursue excellence in work products and community presence. This position helps prepare/administrate required agency reports for the Center related to annual accreditation and various audits. This position also requires significant flexibility with a high skill level of time management to coordinate and prioritize shifting responsibilities and deadlines, especially given that it’s only 20hrs/week. Except for required meetings, schedule can be flexible.

Job Responsibilities

• completes a broad variety of administrative tasks for the President & CEO including managing an extremely active calendar, expense reports, and assisting in other areas as needed
• conserves CEO’s time by reading, researching, proofing documents, and editing information as requested
• maintains confidence and protects operations by keeping all information confidential
• provides support as needed for Board Chair and others as needed
• attends all Board Meetings to record and then prepare minutes
• assists in ensuring the CEO and Board are in compliance with the Bylaws
• schedules Board meetings, distributes meeting documents ensuring materials are distributed in a timely manner
• sets up meeting room and/or Zoom (for virtual participants)
• prepares orientation materials for new board members
• ensures all board members sign annual required documents
• schedules board committees (and assists as needed)
• co-facilitates fiscal year audit, IRS form 990, Secretary of State Annual Report, and Department of Children’s Services audit

 

Qualifications

• Bachelor’s or equivalent work experience
• 3 to 5 years of administrative experience
• outstanding organizational and time management skills
• ability to use good judgement, discretion, and hold confidences
• high levels of initiative and integrity
• very strong interpersonal skills
• ability to build/maintain relationships with key stakeholders
• proficient in Microsoft Office
• • • nonprofit experience preferred but not required
    • bilingual or conversational Spanish a bonus

Additional Information

Benefits

How to Apply

The Family Center is an Equal Opportunity Employer and is committed to a selection process that embraces diversity and inclusion. Individuals of color and individuals from historically underserved backgrounds are strongly encouraged to apply.

Please send a cover letter expressing interest and a resume to:

sgaleas@familycentertn.org

Details

• Date Posted: May 23, 2022
• Type: Part-Time
• Job Function: Administrative
• Service Area: Children / Youth
• Start Date: 07/01/2022
• Salary Range: 20,000
• Working Hours: 20 hrs/wk; M-F; Flex Schedule