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THDA

Executive Administrative Assistant to the Chief Financial Officer

THDA

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Job Summary

Provides administrative support to the Chief Financial Officer (CFO) as well as various other agency duties such as, but not limited to, payment card coordination, agency motor vehicle upkeep, answering a multi-line phone, and agency mail coordination.

Job Responsibilities

ESSENTIAL DUTIES AND RESPONSIBILITIES

Essential duties and responsibilities include the following. Other duties may be assigned.

  • Provides administrative support to the Chief Financial Officer (CFO)
  • Serves as THDA Payment Card Coordinator, ensuring that payment card use throughout THDA complies with policies and procedures established by Tennessee’s Department of Finance and Administration (F&A).
  • Answers multi-line telephone system determines caller’s needs and routes to the appropriate person and promptly retrieves and forwards messages from the answering machine and the toll-free line.
  • Processes mail including overnight special delivery mail, metered mail machine, and courier requests
  • Full knowledge of Avaza interpretation and translation service
  • Forwards facsimile e-mails to appropriate recipients in a timely manner.
  • Stays knowledgeable of all Agency programs to direct inquiries accurately.
  • Performs all agency-wide duties associated with MVM.
  • Performs all duties surrounding agency employee parking
  • Performs in-office support such as visitor retrieval, courier requests
  • Orders and distributes agency breakroom and copier supplies.
  • Maintains and updates resource information to use when responding to caller or visitor inquiries.
  • Assists with Agency Grant Purchase Orders when necessary
  • Performs other duties as assigned

Qualifications

MINIMUM

The requirements listed below are representative of the knowledge, skills, and/or abilities required.

Education and Experience:

  • High school diploma or equivalent GED plus post-high school coursework or relevant certifications.
  • Four years of related experience as an administrative assistant or equivalent.
  • Minimum of two years of successful receptionist experience and/or call center experience preferred.

The above qualifications express the minimum standards of education and/or experience for this position. Other combinations of education and experience, if evaluated as equivalent, may be taken into consideration.

Additional Information

Benefits

THDA offers an excellent benefits package:  medical, dental, vision, and life insurance options; disability insurance; retirement plans; flexible benefit pre-tax accounts for medical, dependent care, transportation, and parking; annual leave and sick leave that begin accruing after the first month of employment; and 11 paid holidays per year.  We also offer work-life balance opportunities through alternative work schedules, flexible schedules, and telecommuting.

How to Apply

https://phh.tbe.taleo.net/phh01/ats/careers/v2/viewRequisition?org=THDA2&cws=38&rid=967

Details

  • Date Posted: February 9, 2025
  • Type: Full-Time
  • Job Function: Accounting / Financial Management
  • Service Area: Other
  • Start Date: 03/17/2025
  • Salary Range: $3,958 minimum
  • Working Hours: 37.5