Executive Administrative Assistant

Tennessee-Western Kentucky Conference of the United Methodist Church

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Job Summary

The Executive Administrative Assistant provides executive-level administrative support and management to the Office of the Bishop and to assist the Bishop and the Assistant to the Bishop to achieve the mission and goals of the Tennessee-Western Kentucky Conference and the Nashville Episcopal Area. Works alongside the Bishop and the Assistant to the Bishop providing strategic support that will enable them to achieve objectives that will impact all areas of the Tennessee-Western Kentucky Conference.

Job Responsibilities

1. Provides administrative support and management to the Bishop’s office in all areas including handling inquiries, maintaining and protecting calendar, prioritizing and delegating work, handling requests, prioritizing conflicting needs, and overseeing general office clerical tasks; participates in the planning, coordination, and implementation of goals and objectives of the Bishop’s office to support the mission, vision, and values of the Tennessee-Western Kentucky Conference.
2. Ability to make sound, independent decisions in the absence of the Bishop and the Assistant to the Bishop on matters not related to clergy status.
3. Flexibility in work hours is required as needs constantly change, and adjustments sometimes must be made daily on beginning and ending work schedules. May be required to answer correspondence and questions beyond or after business hours.
4. Manage all preparations for meetings and special events including scheduling, meals/catering, room set-up, travel/hotel reservations, obtaining materials from staff, etc.
5. Communicates and collaborates with various Boards, committees and teams across the United Methodist connection including, but not limited to, district administrative assistants, conference staff teams, etc.
6. Research, design, and create correspondence and other documents on behalf of the Bishop. This would include drafts and proofreads memos, letters, reports, meeting agendas, blog postings and other documents; monitors and responds to electronic mail for the Bishop; oversees mailings and ensures accuracy of mailing lists.
7. Performs other duties as assigned by the Bishop and the Assistant to the Bishop.

Qualifications

• Faith: Evidence of intentional discipleship and faith in Jesus Christ.
• Mission Mindset: Committed to the mission and ministry of the United Methodist Church; commitment to the mission, vision, and values of the TWK Annual Conference.
• Maintain confidences: Commitment to complete confidentiality and high degree of integrity.
• Communication Skills: Excellent verbal and written communication.
• Computer Savvy: Strong computer skills, including Microsoft Office-Word, Excel, PowerPoint, Outlook.  Proficiency with office equipment, phones systems, and audio/visual/sound equipment; proficiency with electronic meeting formats such as Zoom
• Attention to detail:  Has experience with and is excellent at paying attention to details. Works well in ambiguity and brings order to chaos.
• Organizational Skills: High ability to prioritize tasks and processes. Ability to plan, develop, and coordinate multiple tasks and projects. Resourceful and efficient.
• Independent action: Ability to work independently.
• Strategic mindset:  Ability to think strategically and analytically.
• Forward-looking thinker:  Able to anticipate needs, foresee problems and propose solutions.
• Time Management Skills: Effective and efficient use of time, talent, and resources.
• Event coordination: Previous meeting coordination experience; experience coordinating domestic and international travel.
• Dependability: Able to meet deadlines and be reliable. 
• Confidence:  Confident enough to be candid and to offer push back while humble enough to thrive behind the scenes.
• Team mindset: Highly resourceful team player with ability to work collaboratively; ability to be adaptable.
• Initiative:  Ability to be a self-starter and work projects through from start to finish.
• Interpersonal Skills:  Capacity to work collegially and develop rapport with a wide diverse, variety of individuals and leaders. High emotional maturity and intelligence; relationship builder and connector between stakeholders.
• Helping/Customer Service Orientation: Demonstrates concern for, attends to the needs of the Bishop’s office. Participates in a culture of hospitality and consistency for all processes.  Conducts self in a professional manner; maintains appropriate professional appearance.
• Availability:  A willingness and ability to engage in occasional evening/weekend activities.

Education and Experience Requirements:

• Bachelor’s degree.
• Minimum 5 years’ administrative experience in a corporate office environment; at least two years’ experience supporting an executive.

Physical Requirements: 

While performing the duties of this job, the employee will be in an office environment.  The person in this position needs to occasionally move about inside the office to access file cabinets, office machinery, etc.  This position frequently communicates with the public and other co-workers on church related business.  Must be able to remain in a stationary position 50% of the time.  Employee must occasionally lift or move office supplies or other items weighing up to 25 pounds.  Minimal travel to other conference locations for cabinet meetings and annual conference meetings in the conference area will be required.

Additional Information

Benefits

How to Apply

Qualified applicants, please send a letter of interest and resume to careers@twkumc.org and  specify that you are applying for Executive Administrative Assistant position.  Job offer is contingent upon successful completion of training and background check.  Deadline to apply is on or before Friday, July 15, 2022.

Details

• Date Posted: June 28, 2022
• Type: Full-Time
• Job Function: Administrative
• Service Area: Religious
• Start Date: 07/18/2022
• Salary Range: 61,500
• Working Hours: M-F with occasional nights and weekends