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Andrew Jackson Foundation / Andrew Jackson's Hermitage

Events Manager

Andrew Jackson Foundation / Andrew Jackson's Hermitage

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Job Summary

The Andrew Jackson Foundation is seeking an energetic professional to manage the organization’s wedding and event department. Qualified candidates must have a can-do mind set eager to ensure client loyalty and promote the Foundation’s commitment to excellence.

Job Responsibilities

  • Attend weekly meetings with SVP for Institutional Advancement
  • Attend bi-weekly External Affairs staff meetings
  • Attend monthly Management staff meetings
  • Work in partnership with other members of the External Affairs team to plan and execute Foundation programs and Development fundraising events (Spring Outing and Hermitage Gala)
  • Follow up on all requests for information
  • Follow up on all wedding leads
  • Provide site visits for current and potential clients
  • 3 site visits per week
  • 10 prospective client/client contacts per week (email, phone calls, mail)
  • Sell and close bridal dates to ensure organizational goals are met
  • Attend, supervise and direct both ceremony and receptions for bridal clients.
  • Provide leadership and direction to on-site event coordinators
  • Report event coordinators hours
  • Ensure all information is communicated to site operations team two weeks prior to each event or wedding
  • Attend weekly site operations meetings
  • Complete event forms and attach to the event calendar
  • Document all events in Tessitura
  • Execute client invoices and purchase orders
  • Execute all pre-event documents including itineraries and floor plans
  • Organize wedding ceremony and day of logistics
  • Organize non-bridal event logistics
  • Attend Tennessee Wedding and Event Specialist Association (TWESA) meetings
  • Establish and maintain relationships with wedding planners, vendors, and other wedding industry professionals

Qualifications

Qualifications

  • Bachelor’s degree required
  • A minimum of two years of professional event experience
  • Excellent computer skills
  • Strong organizational and time management skills with exceptional attention to detail
  • Ability to work both independently without close oversight, but also a team player who will productively engage with others at varying levels of seniority within and outside of the Foundation

Experience, skills, and abilities requirements

  • Past experience in managing events at public or private locations is essential as well as excellent customer service skills.
  • Knowledge and the ability to complete full planning services for weddings and events is preferred.
  • Clear verbal and written communication skills; courtesy and discretion in dealing with the public and other employees; interpersonal, customer and staff friendly
  • Present a professional demeanor and appearance.
  • Social media experience including Instagram, Facebook and Pinterest is preferred.
  • Wedding coordination experience is preferred.

Physical Requirements

Ability to perform moderate physical work:  stooping, bending, climbing, and lifting up to 20 pounds unassisted; must be able to work in all weather conditions.  Work days may occasionally exceed 12 hours during events.

Additional Information

Benefits

The Andrew Jackson Foundation offers a competitve benefits package.

How to Apply

A digital copy of the applicant’s cover letter and resume should be emailed to Susan Williams at swilliams@thehermitage.com. We will not accept paper copies of these items either through mail or hand-delivery. The deadline for applications is April 15, 2021.

Details

  • Date Posted: March 18, 2021
  • Type: Full-Time
  • Job Function: Administrative
  • Service Area: Arts / Culture
  • Start Date: 04/15/2021
  • Working Hours: 40 Hours per Week (including nights and weekends)