Events Manager

Andrew Jackson Foundation / Andrew Jackson's Hermitage

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Job Summary

The Andrew Jackson Foundation is seeking an energetic professional to manage the organization’s wedding and event department. Qualified candidates must have a can-do mind set eager to ensure client loyalty and promote the Foundation’s commitment to excellence.

Job Responsibilities

• Attend weekly meetings with SVP for Institutional Advancement
• Attend bi-weekly External Affairs staff meetings
• Attend monthly Management staff meetings
• Work in partnership with other members of the External Affairs team to plan and execute Foundation programs and Development fundraising events (Spring Outing and Hermitage Gala)
• Follow up on all requests for information
• Follow up on all wedding leads
• Provide site visits for current and potential clients
• 3 site visits per week
• 10 prospective client/client contacts per week (email, phone calls, mail)
• Sell and close bridal dates to ensure organizational goals are met
• Attend, supervise and direct both ceremony and receptions for bridal clients.
• Provide leadership and direction to on-site event coordinators
• Report event coordinators hours
• Ensure all information is communicated to site operations team two weeks prior to each event or wedding
• Attend weekly site operations meetings
• Complete event forms and attach to the event calendar
• Document all events in Tessitura
• Execute client invoices and purchase orders
• Execute all pre-event documents including itineraries and floor plans
• Organize wedding ceremony and day of logistics
• Organize non-bridal event logistics
• Attend Tennessee Wedding and Event Specialist Association (TWESA) meetings
• Establish and maintain relationships with wedding planners, vendors, and other wedding industry professionals

Qualifications

Qualifications

• Bachelor’s degree required
• A minimum of two years of professional event experience
• Excellent computer skills
• Strong organizational and time management skills with exceptional attention to detail
• Ability to work both independently without close oversight, but also a team player who will productively engage with others at varying levels of seniority within and outside of the Foundation

Experience, skills, and abilities requirements

• Past experience in managing events at public or private locations is essential as well as excellent customer service skills.
• Knowledge and the ability to complete full planning services for weddings and events is preferred.
• Clear verbal and written communication skills; courtesy and discretion in dealing with the public and other employees; interpersonal, customer and staff friendly
• Present a professional demeanor and appearance.
• Social media experience including Instagram, Facebook and Pinterest is preferred.
• Wedding coordination experience is preferred.

Physical Requirements

Ability to perform moderate physical work:  stooping, bending, climbing, and lifting up to 20 pounds unassisted; must be able to work in all weather conditions.  Work days may occasionally exceed 12 hours during events.

Additional Information

Benefits

How to Apply

A digital copy of the applicant’s cover letter and resume should be emailed to Susan Williams at swilliams@thehermitage.com. We will not accept paper copies of these items either through mail or hand-delivery. The deadline for applications is April 15, 2021.

Details

• Date Posted: March 18, 2021
• Type: Full-Time
• Job Function: Administrative
• Service Area: Arts / Culture
• Start Date: 04/15/2021
• Working Hours: 40 Hours per Week (including nights and weekends)