Event Coordinator

Monroe Harding

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Job Summary

Who We Are

Monroe Harding’s mission is to change young people’s lives. Our cause is to ensure that foster care youth and other vulnerable young people build a solid foundation of strengths that position them for success in adulthood. Our cause and mission are accomplished through trauma and resiliency-informed programs and services in foster care, supportive housing, clinical emotional and mental health support services, and education, career development, and life skills support services.

What We Value

Optimism – We celebrate and encourage the good in each other. We create an environment in which people can have fun, express gratitude, feel uplifted, explore their passions, and increase their resiliency.

Inclusion – Through a lens of respect, we advocate for our families, our youth, and each other by creating a sense of belonging, understanding, and value for the uniqueness of each individual.

Curiosity – We are committed to creating a learning environment that seeks knowledge, looks to the future, and goes beyond the status quo.

Collaboration – We believe that people who are committed to open communication, a willingness to help, and working together as a team create a safe environment and a culture of excellence.

Personal Accountability – We empower one another to be our best selves. By showing up, listening, and providing thoughtful feedback we create a culture that allows for self-care.

Who We Are Looking For

The Events Coordinator is responsible for planning, coordinating, and executing recruitment and fundraising events to engage and grow new donors, volunteers, foster families, and potential clients. This includes overseeing the involvement of donors, community partners, sponsors, and other stakeholders. This role must exhibit great project management and communication skills and be committed to delivering high-quality, professional events.

The Events Coordinator will be responsible for developing the annual work plan and event timeline. In collaboration with other program departments, the Events Coordinator will also ensure the smooth logistical execution of Monroe Harding’s events. This coordination will align with Monroe Harding’s mission, vision, and objectives and effectively communicate key brand messages.

Job Responsibilities

Along with other duties, the Coordinator will be responsible for the following:

Event Management

• Organize and execute major and micro-events under the direction of the Senior Director of Development. This includes fundraising campaigns, community outreach, and recruitment events.
• Coordinate logistics such as venue selection, catering, equipment, etc.
• Serve as point of contact for Day-of-event activities.
• Assist in developing concepts and designs, coordinate mailings of promotional materials and invitations, and aid in logistical planning.
• Assist the Senior Director of Development with budget management for events.
• Collaborate with the Donor Relations and Volunteer Coordinator to recruit volunteers for events and solicit donations.
• Engage potential sponsors, help coordinate and manage volunteer committees for special events, solicit and track auction items and donations, and work with event space managers, food vendors, and other special events vendors.
• Track event attendance, manage registrations, and gather feedback for post-event evaluation.

Marketing & Communications

• Develop strategies, in collaboration with the Senior Director of Development, to increase awareness of the organization and its mission, vision, and cause.
• Establish standards and create a consistent image and message for printed and offline communication materials, including but not limited to:
• Newsletters
• Annual Report
• Brochures and information kits
• Forms, flyers, promotions, and other printed materials.
• Ensure that all promotional materials align with Monroe Harding’s brand standards.
• Participate in engagement strategies to build lasting relationships with potential sponsors, donors, and stakeholders.
• Identify, write, and review stories, including conducting client interviews, to personalize the organization’s mission in external communications (e.g., newsletters, grants, email campaigns, donor thank-you notes, and executive correspondence).
• Assist the Senior Director of Development in developing targeted marketing initiatives to support each program’s goals while maintaining a consistent message for the organization.
• Coordinate the creative design for the organization’s marketing and promotional materials as well as fundraising campaigns to ensure consistency and maximum impact.
• Coordinate the production of video content.
• Write press releases and content for radio and print ads in collaboration with the Senior Director of Development.
• Identify and assess opportunities for advertising.
• Represent Monroe Harding at agency fairs, speaking engagements, and other community events as assigned.
• Assist in analyzing and reporting the impact of communications on organizational success.

Website & Social Media Content

• Assist with managing and maintaining all online communication vehicles, including but not limited to:
• Website
• Online social media
• Email electronic signatures
• Work with website design vendors to implement design changes to the website.
• Have a strong knowledge of communications and social media trends.
• With the Senior Director of Development and Communications, assist with the design and implementation of social media posts, including sites such as Twitter, Instagram, and Facebook.

Qualifications

What we expect in a Special Events & Communications Coordinator at Monroe Harding

Education and Experience

Bachelor’s degree or equivalent experience. Experience in marketing, public relations, or hospitality is preferred.

Qualifications Required

• Professional demeanor, flexibility, and ability to respond to multiple demands. 
• Excellent English language skills: oral, written, and reading as well as strong interpersonal communication skills
• Proficient skills in Adobe Acrobat, Canva, Excel, Microsoft Office, Outlook, and presentation software.
• Knowledge of Adobe Creative Suite and Illustrator is a plus.
• Ability to compile and analyze data
• Demonstrated self-starter
• Familiarity with all print and digital communications platforms
• Must be flexible and be a team player
• Competencies
• Adaptability
• Creativity
• Informing
• Presentation Skills
• Planning
• Written and Verbal Communication
• Managing Vision and Purpose
• Ability to Build Rapport
• Project Management
• Initiative
• Applicants must pass a thorough background check and drug screen.  Must have a valid Tennessee driver’s license. 

Additionally, The Diana Screen® is administered to all potential applicants to help ensure that ethical boundaries between children and adults are maintained. At Monroe Harding, the safety and protection of the youth who have been entrusted to us is our #1 priority.

Additional Information

Benefits

How to Apply

Think you are interested in joining our team? Please apply online at monroeharding.org 

Details

• Date Posted: July 13, 2024
• Type: Full-Time
• Job Function: Fundraising / Revenue Development
• Service Area: Social / Human Services