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Tennessee-Western Kentucky Conference of the United Methodist Church

District Administrative Assistant-Harpeth River District

Tennessee-Western Kentucky Conference of the United Methodist Church


Job Summary

The District Administrative Assistant position provides high-level, administrative support to the District Superintendent by organizing and directing the activities of the District Office and providing professional skills and support for the District Superintendent’s ministry work.

Job Responsibilities

  1. Build and maintain strong relationships with all ministry areas;
  2. Create a warm hospitable atmosphere for visitors/guests;
  3. Manage the District Superintendent’s calendar;
  4. Coordinate the scheduling of appointments and meetings;
  5. Attach pertinent information to calendar for District Superintendent to reference;
  6. Protect blocked times for study and sermon writing time;
  7. Coordinate other project preparation time;
  8. Manage phone calls and correspondence;
  9. Manage and respond to all email;
  10. Coordinate district events and manage details;
  11. Manage office accounts and assist with finances;
  12. Maintain the district database;
  13. Liaising with the district and conference office and committees;
  14. Participates in ongoing professional development and integrates emerging new learning tools and processes.


  • Faith: Evidence of intentional discipleship and faith in Jesus Christ.
  • Mission Mindset: Committed to the mission and ministry of the United Methodist Church; commitment to the mission, vision, and values of the TWK Annual Conference.
  • Church Polity:  Knowledge of the polity and practice of the United Methodist Church is a plus.
  • Communication Skills: Excellent verbal and written communication.
  • Organizational Skills: High ability to prioritize tasks and processes. Ability to plan, develop, and coordinate multiple tasks and projects.
  • Time Management Skills: Effective and efficient use of time, talent and resources.
  • Computer Savvy: Proficient in the use of computers, including Microsoft Office, Outlook. Working knowledge of databases.
  • Dependability: Able to meet deadlines and be reliable. 
  • Team mindset: Ability to be a team player and work collaboratively; ability to be adaptable.
  • Initiative:  Ability to be a self-starter and work projects through from start to finish.
  • Interpersonal Skills:  Capacity to work collegially and develop rapport with a wide diverse, variety of individuals and leaders. Ability to work well with church management and staff, outside clients and vendors.
  • Helping/Customer Service Orientation: Demonstrates concern for, attends to the needs of the District office. Participates in a culture of hospitality and consistency for all processes.
  • Maintain confidences: Commitment to complete confidentiality and high degree of integrity.

Education and Experience Requirements: High school diploma or GED equivalent required with at least three years’ work experience in an office setting.

Additional Information


  • Full-time, 8:30am-4:30pm Monday through Friday, with occasional night and weekend work required.
  • Ability to work in a hybrid/remote work environment within the TWK UMC Harpeth River District area
  • Wage: $19.23/hr.
  • Fulltime employees are eligible for medical/dental/vision insurance on day one.
  • Full-time employees are eligible for 403(b) retirement savings plan on day one with a generous employer match of 12% for an employee contribution of 3%.
  • Vacation time and paid holidays.
  • Professional, team environment.

Physical Requirements:

Duties of the job will be performed in an hybrid/remote office environment with the need to occasionally move about to access file cabinets and other office equipment.  The position frequently communicates with the public and other co-workers on church related business.  Must be able to remain in a stationary position 50% of the time.  Must occasionally lift or move office supplies or other items weighing up to 25 pounds.  Minimal travel within the conference area may be required.


  • Because of the Conference’s non-profit status, its employees are not eligible for unemployment benefits.

How to Apply

Qualified applicants, please send a letter of interest and resume to careers@twkumc.org and  specify that you are applying for District Administrative Assistant-Harpeth River position.  Job offer is contingent upon successful completion of training and background check.  Deadline to apply is on or before September 23, 2022.


  • Date Posted: September 9, 2022
  • Type: Full-Time
  • Job Function: Administrative
  • Service Area: Religious
  • Start Date: 10/24/2022
  • Salary Range: 40,000
  • Working Hours: M-F 8:30am-4:30pm