Tennessee-Western Kentucky Conference of the United Methodist Church
District Administrative Assistant-Harpeth River District
Tennessee-Western Kentucky Conference of the United Methodist Church
Job Summary
The District Administrative Assistant position provides high-level, administrative support to the District Superintendent by organizing and directing the activities of the District Office and providing professional skills and support for the District Superintendent’s ministry work.
Job Responsibilities
- Build and maintain strong relationships with all ministry areas;
- Create a warm hospitable atmosphere for visitors/guests;
- Manage the District Superintendent’s calendar;
- Coordinate the scheduling of appointments and meetings;
- Attach pertinent information to calendar for District Superintendent to reference;
- Protect blocked times for study and sermon writing time;
- Coordinate other project preparation time;
- Manage phone calls and correspondence;
- Manage and respond to all email;
- Coordinate district events and manage details;
- Manage office accounts and assist with finances;
- Maintain the district database;
- Liaising with the district and conference office and committees;
- Participates in ongoing professional development and integrates emerging new learning tools and processes.
Qualifications
- Faith: Evidence of intentional discipleship and faith in Jesus Christ.
- Mission Mindset: Committed to the mission and ministry of the United Methodist Church; commitment to the mission, vision, and values of the TWK Annual Conference.
- Church Polity: Knowledge of the polity and practice of the United Methodist Church is a plus.
- Communication Skills: Excellent verbal and written communication.
- Organizational Skills: High ability to prioritize tasks and processes. Ability to plan, develop, and coordinate multiple tasks and projects.
- Time Management Skills: Effective and efficient use of time, talent and resources.
- Computer Savvy: Proficient in the use of computers, including Microsoft Office, Outlook. Working knowledge of databases.
- Dependability: Able to meet deadlines and be reliable.
- Team mindset: Ability to be a team player and work collaboratively; ability to be adaptable.
- Initiative: Ability to be a self-starter and work projects through from start to finish.
- Interpersonal Skills: Capacity to work collegially and develop rapport with a wide diverse, variety of individuals and leaders. Ability to work well with church management and staff, outside clients and vendors.
- Helping/Customer Service Orientation: Demonstrates concern for, attends to the needs of the District office. Participates in a culture of hospitality and consistency for all processes.
- Maintain confidences: Commitment to complete confidentiality and high degree of integrity.
Education and Experience Requirements: High school diploma or GED equivalent required with at least three years’ work experience in an office setting.
Additional Information
Benefits
- Full-time, 8:30am-4:30pm Monday through Friday, with occasional night and weekend work required.
- Ability to work in a hybrid/remote work environment within the TWK UMC Harpeth River District area
- Wage: $19.23/hr.
- Full–time employees are eligible for medical/dental/vision insurance on day one.
- Full-time employees are eligible for 403(b) retirement savings plan on day one with a generous employer match of 12% for an employee contribution of 3%.
- Vacation time and paid holidays.
- Professional, team environment.
Physical Requirements:
Duties of the job will be performed in an hybrid/remote office environment with the need to occasionally move about to access file cabinets and other office equipment. The position frequently communicates with the public and other co-workers on church related business. Must be able to remain in a stationary position 50% of the time. Must occasionally lift or move office supplies or other items weighing up to 25 pounds. Minimal travel within the conference area may be required.
Stipulations:
- Because of the Conference’s non-profit status, its employees are not eligible for unemployment benefits.
How to Apply
Qualified applicants, please send a letter of interest and resume to careers@twkumc.org and specify that you are applying for District Administrative Assistant-Harpeth River position. Job offer is contingent upon successful completion of training and background check. Deadline to apply is on or before September 23, 2022.
Details
- Date Posted: September 9, 2022
- Type: Full-Time
- Job Function: Administrative
- Service Area: Religious
- Start Date: 10/24/2022
- Salary Range: 40,000
- Working Hours: M-F 8:30am-4:30pm