Director of Programs & Events

Centennial Park Conservancy

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Job Summary

The Director of Programs & Events is an integral member of the organization’s Programming department. This individual leads event planning and implementation for CPC’s current and future programs, including Musicians Corner, Kidsville, and Nashville Earth Day. The Director of Programs & Events oversees the Kidsville and Nashville Earth Day programming, and manages a Program Coordinator and program contractors. The position is based in Nashville, Tennessee. We are currently working in a hybrid remote/office schedule during non-event seasons.

Job Responsibilities

The Director of Programs & Events will have the following primary responsibilities:

• Plan and implement events for current and future CPC programs; manage the logistics, operations, and visitor experience of 20+ outdoor events annually, including Musicians Corner, Nashville Earth Day, and Kidsville Family Festival. Responsibilities include: determining event layout, filing Park Board applications, booking food trucks and artisan vendors, scheduling Featured Community Partners, securing alcohol permits, managing alcohol ordering and inventory, ordering supplies, managing the store room and deliveries, staffing events, securing Park Police and managing a security partner, coordinating with Park maintenance, scheduling portable toilets, facilitating road closures, ordering catering, communicating with on-site partners, and managing event load in and load out
• Seek out ways to continually enhance/improve events and processes, in partnership with VP of Programming
• Create and implement a plan to increase sustainability practices at all CPC events
• Manage Program Coordinator; determine an appropriate division of responsibilities between the two positions, who is responsible for managing alcohol ordering and inventory, ordering supplies, managing the store room and deliveries, and ordering catering
• Recruit, train, schedule, and manage seasonal event staff, interns, and volunteers
• Support the organization’s equity and inclusivity efforts by ensuring that vendors and event staff reflect the diversity of our community, serving as a member of CPC’s Equitable Engagement Committee, and creating a paid internship program
• Manage qualitative and financial goals for event vendors, alcohol, merchandise, and donation revenue; create strategies to increase revenue in these areas; manage alcohol and merchandise tents at events, providing exceptional customer service; manage event expenses and meet expense goals; reconcile event cash transactions
• Manage the Nashville Earth Day program; partner with  local environmental organizations and/or Advisory Council of local experts to enhance the program and further engage attendees with a comprehensive educational curriculum; manage RFP applications and distribution of Earth Day proceeds to local nonprofits who implement environmental projects across our city
• Reintroduce and manage the Kidsville Family Festival; Supervise Kidsville Program Manager, to ensure children and families are engaged with enriching education programming at Kidsville at the Parthenon, outdoor Park events, the Storybook Walk, and afterschool programming at Metro Community Centers; focus on expanding programming to additional locations.
• Create and manage a robust CPC volunteer program to help maintain the Park and staff events, including scheduling/managing volunteers and volunteer engagement/recognition; manage a yet-to-be-hired Volunteer Coordinator
• Serve as Charitybuzz liaison for fundraising  auction lots
• Manage partnerships with community organizations to present small events in the Park, including current partners Small World Yoga and Nashville Opera; work with additional partners to introduce small events in the Park, including those focused on nature and recreation 
• Collaborate with the Development department to generate donations from event attendees, increase CPC awareness, and coordinate on-site activations with partners; work with Marketing department help ensure partner obligations are fulfilled
• Manage audience survey data, by ensuring that surveys are conducted at each event, and that goal quotas are met

Qualifications

The ideal candidate will possess most of the following qualifications:

• An undergraduate and/or graduate degree in business, event management, non-profit management, or a related field; or equivalent experience
• A minimum of 5 years event experience with a proven track record of success, preferably in Nashville
• Exceptional accuracy and attention to detail; ability to prioritize, manage, and delegate multiple projects, events, and staff simultaneously; ensure objectives are met in a timely manner
• Creative, proactive, flexible, self-motivated, self-directed, and results-oriented
• Strong oral and written communication skills with an ability to manage positive relationships and provide exceptional service to internal and external stakeholders
• Ability to collaborate  and work effectively as part of a team to achieve individual and mutual goals
• Commitment to maintaining the integrity of confidential information 
• Ability to work 30+ events annually as needed, with most events taking place on nights and weekends; ability to lift 40+ pounds during event implementation

• Strong knowledge of computers, including Apple programs, Microsoft Office, and Google Drive
• Nonprofit, arts, education, and environmental industry experience a plus

Additional Information

Benefits

How to Apply

Please submit your resume and cover letter through Indeed.com; please no emails or phone calls

Details

• Date Posted: July 18, 2022
• Type: Full-Time
• Job Function: Programs and Service Delivery
• Service Area: Arts / Culture
• Start Date: 09/01/2022
• Salary Range: $50,000 - $60,000
• Working Hours: 40 hours/week + events