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National Health Care for the Homeless Council

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Director of Finance & Administration

National Health Care for the Homeless Council

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Job Summary

FLSA Status:             Exempt 

Reports To:              Chief Executive Officer (CEO)

Job Summary:

The Director of Finance & Administration will lead and develop an internal team (Admin Team) to support the following areas:  finance, business planning and budgeting, human resources, database maintenance, administration, facilities and IT.  This position will be a member of the Leadership Team.  The Director of Finance & Administration will assist in strategic decision making and operations.

Job Responsibilities

  1. Financial Management includes:
    1. Responsible for maintaining the Council’s general ledger including analyzing and presenting financial reports in an accurate and timely manner; clearly communicate monthly and annual financial statements; and oversee all financial, project/program and grants accounting.
    2. Coordinate and lead the annual audit process, liaise with external auditors and the Finance & Personnel Committee of the Board of Directors; assess any changes necessary to the budget and financial processes; and will be responsible to implement recommended changes and adhere to accepted accounting principles.
    3. Oversee and lead annual budgeting and planning process in conjunction with the CEO; administer and review all financial plans and budgets; monitor progress and changes and keep CEO, F&P Committee and/or Board abreast of the organization’s financial status.
    4. Manage organizational cash flow and forecasting.
    5. Utilize a robust contracts management and financial management/ reporting system; ensure that the contract billing and collection schedule is adhered to and that financial data and cash flow are steady and support operational requirements.
    6. Update and implement all necessary business policies and accounting practices; maintain and, when needed, improve the Administration Team’s overall policy and procedure manual.
    7. Effectively communicate and present the critical financial matters to the CEO and F&P Committee.
  1. Human Resources include:
    1. Develop Council policies and procedures, oversee implementation of same; and ensure maintenance of the Council’s Employee Handbook.
    2. Salary administration and benefit programs or primary contact for any HR tasks that are contracted externally
    3. Payroll
    4. Personnel records/documentation
    5. Ensure that recruiting processes are consistent and streamlined and new employee orientation and employee exit interviews are adequately handled.
  1. Database maintenance, administration and IT include:
    1. Work closely and transparently with all external partners including third-party vendors and consultants.
    2. Oversee administrative functions as well as facilities to ensure efficient and consistent operations.
    3. Facilities management; shipping, receiving and fulfillment and inventory control.
    4. Insurance coverage (worker’s comp, director’s and liability, general liability and any requested stop gap policies).
    5. Maintain Council’s important documents (i.e. incorporation papers, by-laws, legal documents, etc.) and ensure adherence to Council’s record retention policies.
    6. Responsible to ensure that Council databases are adequately managed and maintained, including data entry and generation of reports and registration duties are covered for all Council events.
  1. Supervision includes:
    1. Organize and supervise administrative staff assigned to assist with functions listed above.
    2. Day-to-day facility management and ongoing admin-related tasks (equipment, repairs, etc.)

Qualifications

Skills:

  • Advanced knowledge of GAAP and nonprofit IRS regulations.
  • Able to operate a variety of office equipment, including photocopier, fax and personal computer.
  • Intermediate knowledge of database software, preferably FileMaker Pro.
  • Intermediate knowledge of word processing software, preferably MS Word.
  • Intermediate knowledge of e-mail software, preferably MS Outlook.
  • Advanced knowledge of spreadsheet software, preferably MS Excel.
  • Advanced knowledge of accounting software, preferably QuickBooks.
  • Excellent oral and written communications skills and the ability to work with a variety of people

Physical Requirements:

  • None

Education and Experience:

  • College degree in business, finance or accounting prefer CPA or MBA.
  • Five years accounting experience (especially with non-profit)

Personal Characteristics:

  • Be personally supportive of the stated mission and values of the organization.
  • High degree of personal organization.
  • Self-motivated and able to work with minimal supervision.
  • Able to adapt to a changing work environment and manage a variety of different tasks.
  • Commitment to progressive resolution of socioeconomic issues.
  • Commitment to a collaborative team approach to organizational tasks.
  • Ability to think strategically about the processes needed to accomplish projects and tasks.
  • Willingness to take initiative, learn new things and step in wherever needed.
  • Ability to stay calm and be productive in an innovative, fast-paced environment with demonstrated ability to juggle multiple, competing priorities.

Additional Information

Benefits

Health, dental, vision insurance. 401K. Paid time off. Etc.

How to Apply

To apply, please send a cover letter, resume, and salary requirements to Marita Rice – mrice@nhchc.org.

Details

  • Date Posted: February 5, 2020
  • Type: Full-Time
  • Job Function: Accounting / Financial Management
  • Service Area: Government