Director of Finance & Administration
National Health Care for the Homeless Council
FLSA Status: Exempt
Reports To: Chief Executive Officer (CEO)
The Director of Finance & Administration will lead and develop an internal team (Admin Team) to support the following areas: finance, business planning and budgeting, human resources, database maintenance, administration, facilities and IT. This position will be a member of the Leadership Team. The Director of Finance & Administration will assist in strategic decision making and operations.
- Financial Management includes:
- Responsible for maintaining the Council’s general ledger including analyzing and presenting financial reports in an accurate and timely manner; clearly communicate monthly and annual financial statements; and oversee all financial, project/program and grants accounting.
- Coordinate and lead the annual audit process, liaise with external auditors and the Finance & Personnel Committee of the Board of Directors; assess any changes necessary to the budget and financial processes; and will be responsible to implement recommended changes and adhere to accepted accounting principles.
- Oversee and lead annual budgeting and planning process in conjunction with the CEO; administer and review all financial plans and budgets; monitor progress and changes and keep CEO, F&P Committee and/or Board abreast of the organization’s financial status.
- Manage organizational cash flow and forecasting.
- Utilize a robust contracts management and financial management/ reporting system; ensure that the contract billing and collection schedule is adhered to and that financial data and cash flow are steady and support operational requirements.
- Update and implement all necessary business policies and accounting practices; maintain and, when needed, improve the Administration Team’s overall policy and procedure manual.
- Effectively communicate and present the critical financial matters to the CEO and F&P Committee.
- Human Resources include:
- Develop Council policies and procedures, oversee implementation of same; and ensure maintenance of the Council’s Employee Handbook.
- Salary administration and benefit programs or primary contact for any HR tasks that are contracted externally
- Personnel records/documentation
- Ensure that recruiting processes are consistent and streamlined and new employee orientation and employee exit interviews are adequately handled.
- Database maintenance, administration and IT include:
- Work closely and transparently with all external partners including third-party vendors and consultants.
- Oversee administrative functions as well as facilities to ensure efficient and consistent operations.
- Facilities management; shipping, receiving and fulfillment and inventory control.
- Insurance coverage (worker’s comp, director’s and liability, general liability and any requested stop gap policies).
- Maintain Council’s important documents (i.e. incorporation papers, by-laws, legal documents, etc.) and ensure adherence to Council’s record retention policies.
- Responsible to ensure that Council databases are adequately managed and maintained, including data entry and generation of reports and registration duties are covered for all Council events.
- Supervision includes:
- Organize and supervise administrative staff assigned to assist with functions listed above.
- Day-to-day facility management and ongoing admin-related tasks (equipment, repairs, etc.)
- Advanced knowledge of GAAP and nonprofit IRS regulations.
- Able to operate a variety of office equipment, including photocopier, fax and personal computer.
- Intermediate knowledge of database software, preferably FileMaker Pro.
- Intermediate knowledge of word processing software, preferably MS Word.
- Intermediate knowledge of e-mail software, preferably MS Outlook.
- Advanced knowledge of spreadsheet software, preferably MS Excel.
- Advanced knowledge of accounting software, preferably QuickBooks.
- Excellent oral and written communications skills and the ability to work with a variety of people
Education and Experience:
- College degree in business, finance or accounting prefer CPA or MBA.
- Five years accounting experience (especially with non-profit)
- Be personally supportive of the stated mission and values of the organization.
- High degree of personal organization.
- Self-motivated and able to work with minimal supervision.
- Able to adapt to a changing work environment and manage a variety of different tasks.
- Commitment to progressive resolution of socioeconomic issues.
- Commitment to a collaborative team approach to organizational tasks.
- Ability to think strategically about the processes needed to accomplish projects and tasks.
- Willingness to take initiative, learn new things and step in wherever needed.
- Ability to stay calm and be productive in an innovative, fast-paced environment with demonstrated ability to juggle multiple, competing priorities.
Health, dental, vision insurance. 401K. Paid time off. Etc.
How to Apply
To apply, please send a cover letter, resume, and salary requirements to Marita Rice – firstname.lastname@example.org.
- Date Posted: February 5, 2020
- Type: Full-Time
- Job Function: Accounting / Financial Management
- Service Area: Government