Director of Finance

Mental Health America of the MidSouth

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Job Summary

Mental Health America of the MidSouth (MHA) has 19 staff in its 75 years of serving Tennessee.  The agency provides and promotes mental health advocacy and training throughout Middle and West Tennessee, with programs focusing on suicide prevention, Alzheimer’s support, anti-bullying in schools, multicultural outreach, mental health screenings, workplace wellness, Mental Health First Aid training, healthcare navigation, and more.

As part of MHA’s leadership team, the Finance Director is responsible for day-to-day operations in accounting and the development and tracking of internal and external budgets. There is partial responsibility for human resource management and MHA’s B.O.S.S. program.  The Finance Director oversees and manages interactions with the board’s Finance Committee and auditors.

Job Responsibilities

Accounting:

• Prepare annual and mid-year agency budget in conjunction with the staff leadership team for approval by the Board of Directors.
• Perform financial functions for the agency including, but not limited to all journal entries, allocation of expenses, preparation of monthly financial statements, generation of invoices and collection of outstanding payments, and other reports on an as-needed basis as requested.
• Provided financial input and reports on state contracts with working knowledge of TN Policy 03 guidelines; and on federal contracts in accordance with their guidelines.
• Monitor completion of check request forms and cut checks in a scheduled fashion.
• Prepare monthly invoices for reimbursement of expenses to state and federal contract agencies based upon accrued expenses per program and individual cost centers for the month.  Follow up with state and federal staff to ensure payments are received on a timely basis.  Prepare budget revision requests on all state and federal contract budgets throughout the year in order to ensure all expenses accrued are allowable per Policy 03 mandates.
• Track expenditures and communicate budgetary needs to program directors and President/CEO on a monthly basis.
• Create grant budgets based on input from program staff and development staff.
• Prepare and distribute financial reports to respective state departments and grant makers.
• Maintain inventory and depreciation of capital expenditures
• In conjunction with President/CEO, COO, and Finance Committee, maintain financial system procedures manual.
• Maintain public information file including 990s, financial statements,  1099s, etc.
• In compliance with check and balances procedures, reconcile monthly bank and investment account statements.
• Monitor checking account balances to ensure sufficient funds are available for monthly expenses and communicate needs to President/CEO as needed.
• Coordinate and participate in annual audit.

Office Management:

o  Maintain all insurance policies, i.e. property, D&O liability, professional liability and Workers Compensation.
o  Maintain and display all posters in compliance with Title VI requirements.  Attend annual Title VI compliance training provided by the State of Tennessee.
o  Complete all legal forms, renewal applications, annual 1099s, and maintain files for permits and licenses.
o  Oversee supply orders, service, and equipment contracts; and negotiate such contracts as needed with the COO and CEO.
o  Maintain inventory of all office furniture and equipment.
o  Troubleshoot office maintenance needs.
o  Answer phones as needed.
o  Provide staff leadership as needed, especially in working with fundraising and donor management staff.

 

Human Resources Management:

• As needed, assist with staff recruitment and new staff orientation.
• Coordinate monthly staff meetings.
• Coordinate employee separations from employment
• Administer all aspects of employee benefits including, but not limited to:
  • Group health, vision, and dental insurance plans
  • Life and Disability plan
  • Retirement plan
  • Supplemental gap plans

• Oversee preparation of semi-monthly payroll. Monitor timesheets and leave requests for accuracy and approval and communicate any inaccuracies to individual staff member.
• Work with CEO, COO, and supervisors to coordinate staff appreciation activities and recognition.

Board/Staff Committees:

• Serve as part of MHA’s Leadership Team with the CEO, COO, and Program Director.
• Participate in and take minutes in monthly Finance Committee meetings
• Participate in bi-monthly meeting of MHA’s board of directors.
• Serve on other committees as needed
• Perform other job duties as needed.

Back Office Support Services (BOSS) Program

• MHA provides back-office administration and financial services for small, behavioral health nonprofits.  MHA currently has only one client that requires 2-3 monthly checks to be cut, 1-2 annual filing, preparing the 990, and sending annual banking details to tax accountants.  This is an opportunity for growth at MHA.
• Work directly with BOSS clients to develop plan.
• Ensure that daily functions are completed for clients based on contract/plan developed
  • Financials
  • Membership management
  • Attend annual meetings/conferences/board meetings as needed
  • Serve as direct contact as needed

Qualifications

Experience in nonprofit bookkeeping and accounting using Quickbooks

Excellent communication skills

Experience in human resource management

Masters degree in accounting, business, or a related field, CPA preferred

Confidentiality is a must. 

Required Computer skills:

• Microsoft Word
• Microsoft Excel
• QuickBooks Accounting Software
• Microsoft Outlook

Additional Information

Benefits

How to Apply

Applicants can send their cover letter and resume to Jackie Cavnar, COO, at jcavnar@mhamidsouth.org.  Please indicate years of nonprofit experience.

Details

• Date Posted: June 21, 2021
• Type: Full-Time
• Job Function: Accounting / Financial Management
• Service Area: Health (Physical, Mental)
• Start Date: 07/30/2021
• Salary Range: $73,000 - $77,000
• Working Hours: 40 hrs/wk M-F