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Discovery Center at Murfree Spring

Director of Exhibits and Facilities

Discovery Center at Murfree Spring

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Job Summary

This position is responsible for maintaining permanent and traveling exhibit areas and the maintenance and operations of the Discovery Center site. Serves as project manager for exhibit and building additions and updates.

 

Job Responsibilities

Facilities

Summary: Performs regular maintenance and repair of structures and the exterior of the site and the associated systems. Performs initial diagnostics, service, and repair for museum structures and ensures the smooth daily operation of the museum while maintaining a safe environment for visitors and staff.  Supervise facility contractors and interface with other employees to coordinate projects, work carefully in a museum environment and perform a variety of tasks both collaboratively and individually.

Overall Duties and Responsibilities

  • Develops and adheres to a site-wide Facility Assessment for the long-term care and management of the property. Maintains a prioritized list of maintenance needs and follows a maintenance schedule.
  • Recruits, hires, trains, schedules, plans, reviews and oversees the organization’s custodial and exhibit staff.
  • Provides oversight of contractual preventative maintenance and repair and coordination of inspections. Conducts site surveys at least quarterly, noting improvements and maintenance requirements.
  • Serves as first responder for all issues that pertain to the physical well-being of the museum.
  • Adheres to recognized building codes and museum standards.
  • Working with the CEO and CFO, plans, prepares, and administers departmental annual budget.
  • Coordinates with Exhibits  Assistant, Events Coordinator and other staff to ensure proper setup for lectures, events, classes, exhibition openings, meetings, and other events in the buildings and on the grounds.
  • Compiles information necessary to ensure all site-specific documentation and reports are completed accurately and on time, including (and as applicable): Property Information Book, Site Operating Manual, Safety and Emergency Procedures Manual, IIPP Manual, Local Code Compliance Log, ADA Compliance Log, OSHA Log, Safety Meeting Log, Elevator Logs, Janitorial Log, Vendor Certificates of Insurance, As-built Drawings, and other reports and documentation as required.

HVAC

  • Monitors, maintains, coordinates inspections and sets environmental controls to adhere to required museum specifications.

Safety/Security/Fire Service

  • Serves as contact for safety, security and fire emergency calls and point of contact for other service calls.
  • Custodian of locks, keys, and security system.
  • Heads the Museum’s Safety Committee and ensures proper protocols are in place for emergencies.
  • Organizes periodic simulation drills for the museum. 
  • Maintains a file of accident reports, first aid kits and binders of MSDS sheets.

Cleaning and Pest Management Services

  • Supervises routine cleaning of all public spaces, collections/storage areas, and staff areas.
  • Supervises cleaning of the exteriors of the structures to include windows.
  • Obtains all necessary cleaning and maintenance equipment and supplies.
  • Inventories, purchases, and stocks all supplies for kitchens and restrooms.
  • Develops and maintains an integrated pest management system.

Disaster preparedness

  • Maintains the emergency and disaster response and preparedness plans and files incident reports.
  • In the case of a disaster, works with the museum’s  insurance representative  during the repair and response process.

IT, AV and Communications

  • Works with outside contractors to maintain consistent service.
  • Reports outages and requests assistance from IT and communications firms.
  • Troubleshoots issues, conducts or facilitates repairs with vendors.

Exhibits

Summary:  Performs regular maintenance and repair of exhibits and the associated systems. Performs initial diagnostics, service and repair for exhibits.  Supervises exhibit contractors and interfaces with other employees to coordinate projects, work carefully in a museum environment and perform a variety of tasks both collaboratively and individually. 

  • Work with CEO and consultant designer in evaluating and revising existing and new exhibit spaces.
  • Manage repair and maintenance of exhibits. 
  • Ability to drive a 26’ box truck and move all in house exhibits from storage to the facility 
  • Provide support to program and education staff in planning and developing concepts, purpose, audience, content, and format for presentation of interpretive programs.
  • Recruits, hires, trains, schedules, plans, reviews and oversees the organization’s exhibit staff.
  • Responsible for the contract negotiation process with outside vendors for exhibits maintenance and repair.
  • In conjunction with the CEO and CFO develops and monitors budgets for exhibits maintenance,  repairs and capital expenditures.
  • Consult, advise and present information on exhibits and exhibit techniques to staff.
  • Plan and execute traveling exhibit installation and de-installation.  Maintain contact with lending museums in regards to maintenance and questions concerning temporary exhibits.
  • Safely store, log and maintain exhibit items.

Project Management

Summary: Project manager over all building and exhibit capital projects. 

  • Establish project timeline and budget for all capital projects. Coordinates with the project team and manages processes throughout the project to ensure project completion. 
  • Maintains all documentation, ensures quality control, secures necessary permits, identifies areas requiring special study, coordinates review of plans with all museum stakeholders  and leads negotiations with outside vendors.

Other

  • Oversee museum’s sustainability initiatives (Green Team).
  • Attend Leadership meetings.
  • Attend monthly facility and exhibit review inspections
  • Attend monthly staff meetings.
  • Perform other duties as assigned.

Qualifications

Competencies

Strong communication skills Interpersonal skills

Results-oriented Attention to detail

Quality-minded Flexibility

Multi-task Prioritization skills

Client service-minded Punctuality and timeliness

Organized Positive, upbeat attitude

Adaptability Team oriented

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The requirements listed below are representative of the knowledge, skills and/or abilities required:

  • Possess a good working knowledge of all systems on the site  including HVAC, security, fire, electrical, plumbing, groundskeeping, housekeeping/janitorial, and exterior and interior maintenance of the structures.
  • Possess electrical, plumbing, and carpentry skills to be able to perform basic small-scale maintenance and repairs.
  • Ability to work a very flexible schedule that will include nights, weekends and holidays including on-call availability when required.
  • Have planning skills to use current data to project future trends and directions, and to use abstract ideas to formulate and implement concrete objectives.
  • Possess project management skills to effectively manage and complete capital projects.
  • Must understand budgeting and allocation of resources.
  • Must be able to work with contractors and vendors and possess knowledge of business practices in the museum profession.
  • Must possess valid Tennessee driver’s license
  • Ability to interact effectively, professionally, and courteously with visitors, staff and volunteers.
  • Ability to relate to persons of all ages, diverse backgrounds, skills and abilities.
  • This job requires periods of standing, sitting, walking, stooping, kneeling,  reaching, turning, twisting, bending above and below the waist, use of hands and arms, lifting, talking, hearing, use of computer and keyboard. Must have the ability to use both hands in fine manipulation of small tools; the ability to see well enough to read handwritten and typewritten materials; push/pull up to 50-100 lbs., and regularly lift up to 75 pounds. 

Additional Information

Benefits

Paid vacation, sick and holidays

401k with match

Health, dental, vision

LTD and life insurance

Free membership to museum and discounts on camps and other programs and events

How to Apply

Email cover letter, resume and three references to vbosnak@explorethedc.org. Phone calls not accepted.

Details

  • Date Posted: August 17, 2022
  • Type: Full-Time
  • Job Function: Administrative
  • Service Area: Children / Youth
  • Start Date: 10/01/2022