Director of Events

Andrew Jackson Foundation

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Job Summary

This position is responsible for the management and coordination of all Development Department’s fundraising, cultivation, and membership events, including the Annual Spring Outing and the Hermitage Gala. Additionally, this position will direct the organization’s event sales program.

Job Responsibilities

Primary Responsibilities

 

1. Development

• Planning, implementation and follow-up for Annual Spring Outing and Hermitage Gala, and all other Development events and Foundation Board meetings.
• Development and execution of event budgets to ensure fundraising goals
• Development and execution of event plan, timeline, and materials, such as invitations, programs and signage
• Coordinate event vendors
• Maintain event reservations
• Coordinate run of show for all events
• Invitation list management in Foundation’s donor data base

2. Event Sales

• Direct and drive event sales and coordination of staff
• Work in partnership with SVP to ensure event sales budget goals are met
• Work with VP of Marketing to develop marketing plan for event sales
• Develop and maintain internal and external professional relationships to ensure positive event experiences for all stakeholders
• Establish and maintain relationships with corporate meeting planners, convention planners, hotel meeting planners, social and civic meeting planners, and others responsible for securing event locations
• Lead site visits as needed
• Prepare client proposals and contracts
• Execute follow up with rentals clients including thank you letters, invoices and deposit returns
• Survey client satisfaction to monitor quality control and satisfaction

Qualifications

Qualifications

• Bachelor’s degree required.
• A minimum of three years of professional event experience
• Experience working in Tessitura or other donor data base/CRM software is preferred.
• Excellent communication skills, both written and oral.
• Strong organizational and time management skills with exceptional attention to detail.
• Ability to work both independently without close oversight, but also a team player who will productively engage with others at varying levels of seniority within and outside of the Foundation.
• Excellent computer skills.

Relevant Competencies

• Adaptability – Maintaining effectiveness when experiencing major changes in work tasks or the work environment; adjusting effectively to work within new work structures, processes, requirements, or cultures.
• Building Strategic Working Relationships – Developing and using collaborative relationships to facilitate the accomplishment of work goals.
• Building Trust – Interacting with others in a way that gives them confidence in one’s intentions and those of the organization.
• Communicating with Impact – Expressing thoughts, feelings, and ideas in a clear,

succinct, and compelling manner in both individual and group situations; adjusting

language to capture the attention of the audience.

• Drive for Results – Setting high goals for personal and group accomplishment; using measurement methods to monitor progress toward goal attainment; tenaciously working to meet or exceed those goals while deriving satisfaction from the process of goal achievement and continuous improvement.
• Formal Presentation – Presenting ideas effectively (including nonverbal communication and use of visual aids) to individuals or groups when given time to prepare; delivering presentations suited to the characteristics and needs of the audience.
• Initiating Action – Taking prompt action to accomplish objectives; taking action to achieve goals beyond what is required; being proactive.
• Influencing Others – Using appropriate interpersonal styles and techniques to persuade others to accept a point of view, adopt a specific agenda, or take a course of action that will advance business goals; modifying one’s own behavior to accommodate motivations, situations, tasks, and individuals involved.
• Mobilizing Resources- Managing resources consistent with organizational goals; proactively negotiating and accessing resources outside one’s immediate domain when necessary.
• Planning and Organizing – Establishing courses of action for self and others to ensure that work is completed efficiently.

 

Physical Demands/Working Conditions

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Ability to perform moderate physical work: stooping, bending, climbing, and lifting up to 20 pounds unassisted; must be able to work in all weather conditions. This position may require working around dirt, dust, and hazardous materials.
• Plans and meets deadlines.
• Period weekend work.
• Conveys a professional and positive image and attitude regarding The Hermitage. Demonstrates commitment to continued professional growth and development.

Additional Information

Benefits

How to Apply

To apply, send cover letter and resume to jobs@thehermitage.com. No phone calls or hard copies by mail will be accepted.

 

Details

• Date Posted: January 3, 2022
• Type: Full-Time
• Job Function: Administrative
• Service Area: Arts / Culture
• Start Date: 02/28/2022
• Working Hours: 40 Hours per Week (some Saturday and Sundays)