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University School of Nashville

Development Services Associate

University School of Nashville


Job Summary

University School of Nashville (USN) seeks an energetic, organized, and experienced Development Services Associate to join the Development Office team. The Development Services Associate will provide constituent data management, prospect development,  reporting, and analysis in support of Alumni and Development priorities The Development Services Associate reports to the Director of Development.

USN has a deep commitment to equitable and just community spaces. Candidates should have an awareness of the ways in which implicit biases in race, ethnicity, gender identity, and socioeconomic class can shape social interactions and community culture. Candidates should be able to translate that awareness into demonstrable actions that promote equitable and just programming. 

The School

University School of Nashville is an independent, non-sectarian, co-educational day school with an enrollment of 1,080 students in kindergarten through twelfth grade. In 1915, the George Peabody College for Teachers opened Peabody Demonstration School, USN’s predecessor, which earned acclaim for its curriculum and faculty. In 1974, Peabody College announced plans to close PDS, and a group of parents, alumni, students, and teachers reconstituted and re-chartered the school as the University School of Nashville. 

USN’s midtown location adjacent to Vanderbilt University and its Peabody College for Teachers reminds us each day of our beginnings over 107 years ago in the demonstration school culture of innovation and educational best practices. It’s a vibrant educational community for both students and teachers in the midst of a dynamic city.

Job Responsibilities

Constituent Data Management and Research

  • Research constituents to qualify them for major and special gift cultivation and solicitation; identify potential new prospects, assess capacity and inclination; assist department leadership in developing a set of ongoing screening practices;
  • Implement policies and procedures for successful prospect management and research efforts, ensuring that all legal privacy requirements are met and that ethical standards are upheld;
  • Use Raiser’s Edge to implement a prospect management system that directly relates to the department’s goals and objectives;
  • Maintain and update prospect assignments and next steps, ensuring accuracy and integrity of records for assigned prospects;
  • Recommend top leadership, special gift, and major gift prospects for annual giving and gift officer assignments; work with colleagues to develop and manage solicitation plans;
  • Participate in meetings with other groups including the admissions team and development committee as needed to identify and create strategies for prospects, campus projects, and campaigns.

Reporting and Analysis

  • Work with alumni and development team to set data-driven goals for fundraising and engagement
  • Create and regularly share detailed reports tracking progress toward goals, comparisons to prior years, cash flow projections, alumni engagement, and other metrics as needed;
  • Create and provide timely metrics to track cultivation and solicitation results, prospect statuses, tracking and summarization of prospect pipeline phases;
  • Monitor the major gifts pipeline to provide relevant, timely information and analysis to prospect managers;
  • Create and share queries, exports, call sheets, and mailing lists, including lists and analysis for the annual Report on Philanthropy;
  • Cross-train on all steps of gift processing


  • 3-5 years of experience in development services is required, preferably in a higher education or independent school setting
  • Proficiency with Raiser’s Edge or other alumni and development platforms is required; Blackbaud Raiser’s Edge or Raiser’s Edge NXT certification is preferred
  • Experience using prospect research and screening tools is required

Skills and Abilities

  • Stay abreast of industry best practices and emerging technologies and share with colleagues
  • Possess excellent organizational and interpersonal skills
  • Possess strong analytical and data management skills
  • Communicate effectively and concisely, both in speech and in writing
  • Work both independently and collaboratively as a member of a team in a fast-paced environment
  • Apply time management strategies to effectively prioritize and manage multiple tasks
  • Be available to work occasional evenings and weekends
  • Maintain a positive and professional demeanor and demonstrate integrity and discretion

Additional Information


In addition to competitive salaries, the University School of Nashville offers a full range of benefits including:

  • Health, dental, vision insurance, and HSA contributions
  • 403(b) retirement plan with 6% match
  • paid time off
  • professional growth opportunities
  • educational assistance program
  • public transportation passes

How to Apply

In the USN community, students expect much of each other, and faculty benefit from that high standard. We seek educators who are enthusiastic about their own learning to complement their work and we offer many opportunities for professional growth. USN is committed to creating an institutional environment that mirrors the cultural and ethnic composition of greater Nashville. USN encourages a diverse applicant pool and provides equal employment opportunities for employees and job applicants.

Development Services Associate Application

Please be prepared to upload the following items through USN’s online application for this position:

  1. Cover Letter  2. Resume

To optimize your experience with our online application process we recommend that you use Internet Explorer.


  • Date Posted: August 28, 2023
  • Type: Full-Time
  • Job Function: Fundraising / Revenue Development
  • Service Area: Education
  • Start Date: 09/18/2023
  • Working Hours: 40 hrs/wk; 7:30am - 4:30pm