Development Office Administrative Assistant

University School of Nashville

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Job Summary

To manage and provide a wide range of administrative support to the development office and manage the donor and gift database

Job Responsibilities

Donor and Gift Database Management

• Process all gifts and pledges received through all channels, including online, mail, and in person
• Prepare and manage gift acknowledgement letters, gift receipts, and pledge reminders
• Maintain accurate database records, including updates across databases
• Serve as liaison to the Business Office in reconciling funds and ensuring accuracy in gift allocation
• Produce analytical and financial reports and prepare data exports and donor lists

Office Management

• Create a warm and welcoming atmosphere in the development office
• Greet visitors and ensure phone calls and email inquiries are always answered promptly
• Maintain clean and organized office space for visitors
• Keep supplies stocked in office closet
• Provide general office support to alumni and development office administrators as needed

Other Duties

• Assist with receptions, dinners, and alumni activities
• Provide front desk support weekly and over holiday breaks as required
• Perform other duties as determined by the Director of Development and occasionally the Director

Qualifications

• High School diploma or equivalent; college degree preferred
• Excellent computer skills required
• Experience with database management required, experience with Raiser’s Edge preferred
• Prior administrative office management experience preferred

Additional Information

Benefits

How to Apply

To apply, visit www.usn.org/jobs.

Details

• Date Posted: April 13, 2023
• Type: Full-Time
• Job Function: Administrative
• Service Area: Education
• Start Date: 05/29/2023
• Salary Range: TBD
• Working Hours: M-F, 7:30 - 4:30 with occasional evenings and weekends