Don’t miss out on valuable CNM benefits! Update your organization’s data today!

University School of Nashville

Development Office Administrative Assistant

University School of Nashville


Job Summary

To manage and provide a wide range of administrative support to the development office and manage the donor and gift database

Job Responsibilities

Donor and Gift Database Management

  • Process all gifts and pledges received through all channels, including online, mail, and in person
  • Prepare and manage gift acknowledgement letters, gift receipts, and pledge reminders
  • Maintain accurate database records, including updates across databases
  • Serve as liaison to the Business Office in reconciling funds and ensuring accuracy in gift allocation
  • Produce analytical and financial reports and prepare data exports and donor lists

Office Management

  • Create a warm and welcoming atmosphere in the development office
  • Greet visitors and ensure phone calls and email inquiries are always answered promptly
  • Maintain clean and organized office space for visitors
  • Keep supplies stocked in office closet
  • Provide general office support to alumni and development office administrators as needed

Other Duties

  • Assist with receptions, dinners, and alumni activities
  • Provide front desk support weekly and over holiday breaks as required
  • Perform other duties as determined by the Director of Development and occasionally the Director


  • High School diploma or equivalent; college degree preferred
  • Excellent computer skills required
  • Experience with database management required, experience with Raiser’s Edge preferred
  • Prior administrative office management experience preferred

Additional Information


In addition to competitive salaries, University School of Nashville offers a full range of benefits including:

  • health, dental, vision insurance and HSA contributions
  • 403(b) retirement plan with 6% match
  • paid time off
  • professional growth opportunities
  • educational assistance program
  • public transportation passes

How to Apply

To apply, visit


  • Date Posted: April 13, 2023
  • Type: Full-Time
  • Job Function: Administrative
  • Service Area: Education
  • Start Date: 05/29/2023
  • Salary Range: TBD
  • Working Hours: M-F, 7:30 - 4:30 with occasional evenings and weekends