Meet our 2022 Salute to Excellence Finalists!

TN Wildlife Federation

Development Coordinator

TN Wildlife Federation


Job Summary

Tennessee Wildlife Federation
Development Coordinator

Tennessee Wildlife Federation seeks a dynamic individual to coordinate the day-to-day needs of our multi-
faceted development department through donor-centered correspondence, compelling fundraising
campaigns, and detail-focused database management. This position reports to the Development Director and
works out of the Nashville office. The Federation offers a competitive benefits package including medical,
dental, vision, life, short-term/long-term disability insurance plans, and 401k match. In addition, TWF
provides a robust time off policy with nearly eight weeks of holidays and other time off combined to ensure
healthy work/life balance. Tennessee Wildlife Federation is an equal opportunity employer committed to
workplace diversity.

Founded in 1946 and headquartered in Nashville, Tennessee Wildlife Federation is a nonprofit organization
dedicated to leading the conservation, sound management, and wise use of Tennessee’s wildlife and great
outdoors. For 75 years, it has been one of the leading voices for sportsmen, wildlife enthusiasts, and conservation.
Its work is diverse, spanning public policy to habitat conservation. The Federation’s Conservation Policy program
engages in legislative and regulatory matters on the local, state, and federal levels that affect Tennessee’s natural
resources and the interests of those who care about them. Hunters for the Hungry provides more than a half-
million servings of venison annually to hungry Tennesseans. Tennessee Scholastic Clay Target Program promotes
the shooting sports and an outdoor lifestyle to nearly 2,000 student-athletes across the state. Hunting and Fishing
Academy provides hands-on outdoor experiences to our next generation of sportsmen and women. The
Federation’s Habitat Conservation program is actively involved in habitat restoration and stewardship initiatives

The Tennessee Wildlife Federation Development Coordinator position supports the fundraising
functions of the Federation by promoting a professional and donor-centered culture through timely
and personal correspondence, strategic Annual Giving campaigns, and exquisite record-keeping skills.
The Development Coordinator is responsible for donor acknowledgments, donor tracking and
reporting, Annual Giving fundraising campaigns (both electronic and USPS), appeal letter and email
drafting, and database maintenance. The coordinator also supports the development team in
administrative duties and special events as needed.

Job Type: Full-time
Location: Nashville, TN
Reports to: Development Director

Job Responsibilities

Responsibilities: The Development Coordinator is responsible for working in the following areas to
enhance Tennessee Wildlife Federation’s fundraising activities:


  • Donor and gift tracking and reporting, including the processing, acknowledgment of all gifts, grants, and pledges
  • Data entry and database maintenance, including updating donor records, maintaining accuratedonor profiles, and ensuring accurate notes on all donor acknowledgments
  • Annual Giving Fundraising (typically defined as gifts of less than $1,000 and/or those solicited by mail or electronically)
  • Assist Chief Development Officer and Development Director on tasks related to correspondence, direct and special mailings, donor cultivation, and event planning

Duties: The Development Coordinator is required to perform the following tasks:

  • Process daily donations and track pledge payments and invoices
  • With a focus on the needs of the donor, acknowledge all gifts in a timely fashion and appropriate manner
  • Keep detailed and accurate records of donor acknowledgments, donor interactions, and donor histories
  • Maintain supporting documents for donations and grants
  • Report on donor activity and run reports as needed by the development team
  • Perform monthly database maintenance
  • Implement established Annual Giving strategy by drafting letter and email content
  • Analyze results of Annual Giving campaigns and suggest changes to strategy or content to maximize gifts
  • Generate mail and email lists and coordinate bulk and individual mailings
  • Prepare special notes, correspondence, and giveaways for mailings and for donor cultivation
  • Maintain inventory and organization of development materials such as letterhead, envelopes, postage, and supporting Federation materials
  • Answer phones, assist with general admin tasks, maintain an orderly work environment
  • Additional interdepartmental and executive assistance as needed


Key Qualifications: The successful candidate must believe in the core values of Tennessee Wildlife
Federation and be driven by the mission. The candidate will have the following attributes and

  • Must have at least 1 year of CRM database management, data entry, and report building experience
  • Exemplary editing skills, fine attention to detail, and ability to swiftly identify and remedy typographical errors
  • Strong writing skills, with the ability to mimic established communications messages and tone in written correspondence
  • Proficiency in Microsoft Office Suite, with emphasis on Excel and Word
  • Demonstrated ability to work thoughtfully and professionally, especially in interactions with donors and external audiences
  • Demonstrated ability to problem-solve and improve systems for maximum efficiency
  • Ability to work in a fast-paced environment, balance multiple demands, and meet deadlines
  • Bachelor’s degree in a relevant discipline. Nonprofit experience a plus but not required

Personal Characteristics:

  • Must have a passion for the Federation’s mission. Approaches work from the Federation’s point of view rather than personal
  • Strong work ethic with the ability to reject setbacks and enthusiastically persist until goals are achieved
  • Resourceful and able to tackle challenges in a timely manner
  • Results-oriented team player who is accountable for their performance

Performance Standards:

  • Conducts tasks accurately, with care and precision, and in a timely manner
  • Communicates effectively and listens to others. Has strong grammatical skills, and demonstrated ability to communicate effectively across technological platforms
  • Keeps supervisor informed and up to date on all matters pertaining to their work
  • Participates in staff meetings and staff retreats
  • Treats peers with respect
  • Follows all procedures and policies within the Federation’s employee manual

Ethical Hunting Practices: Federation staff know and respect the game hunted, follow all related
laws, familiarize themselves with wildlife in the area and behave accordingly. As an employee of the
Federation, all employees are expected to follow all state and federal hunting and fishing guidelines
and practice ethical and fair chase practices while executing or assisting with program events or in
your personal outings afield.


Additional Information


Tennessee Wildlife Federation offers a competitive benefits package and is an equal opportunity
employer committed to workplace diversity.

How to Apply

Application Instructions:


  • To apply, please send a cover letter, resume, writing sample, and how you learned about this position to
  • Candidates who auto-send LinkedIn or other automated replies using existing profiles or forms will not be considered for the position.
  • Phone calls regarding the position will not be accepted.


  • Date Posted: June 17, 2022
  • Type: Full-Time
  • Job Function: Fundraising / Revenue Development
  • Service Area: Environment
  • Working Hours: 40 hrs/wk; M-F, 8:00am - 4:00pm