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American Association for State and Local History

Development Coordinator

American Association for State and Local History


Job Summary

The Development Coordinator provides support for the Senior Manager, Membership and Development and coordinates development mailings, donor acknowledgements, and other communications as needed. Along with the Membership Coordinator, they assist with front-line service to AASLH members and potential members and carry out office processes, services, and activities as needed.

Job Responsibilities

Specific Duties and Responsibilities:

  • Development Support
    • Research and identify prospective new donors and assist with soliciting sponsorships and donations.
    • Assist management in setting fundraising goals and work to achieve and surpass these goals.
    • Coordinate all aspects of fundraising campaign fulfillment including pulling donor reports, mailings, and thank you letters.
    • Record all donations and pledges in the donor database.
    • Manage online donation forms and process credit card gifts.
    • Manage the process of acknowledging all donations and pledges, including mail merging data, printing, and mailing.
    • Work directly with membership and development team to manage project workflow and oversee day to day milestones for projects.
    • Provide regular budget updates, including year to date, month to date, event totals, and campaign and appeal totals.
    • Provide administrative support to staff who need assistance with grant management.


  • Communications/Reception:
    • Provides customer service to AASLH members and potential members via general inquiry phone calls and emails.


  • Office Coordination (*responsibilities shared with Membership and Professional Development Coordinators):
    • Prepares and distributes incoming mail and outgoing mail, including bulk mailings of printed material, and packaging.*
    • Serves as main contact for USPS and other vendors and coordinates messenger and shipping services.
    • Purchases office supplies and organizes storage of supplies and materials.
    • Maintains the office's working and archive files and keep current by filing and retrieving material, establishing new folders and sections as needed, and periodically purging files of outdated materials.*
    • Maintains common areas of office.*
    • Maintains office services by organizing office operations and procedures, controlling correspondence, and designing filing systems.*
    • Serves as main contact for landlord, cleaning service, copier company, and IT support company to keep the office clean and safe and ensure its appliances and computers are in good working order.
    • Works with senior management to improve office operations and procedures.*
  • Finance: (responsibilities shared with Membership and Professional Development Coordinators):
    • Responsible for daily check deposits and payment postings.
    • Prepares check requests for accounts payable.
    • Helps with financial reports requested by staff and accounting firm.
  • Provide support for the Annual Meeting as needed. This may include travel to the meeting location in September each year.
  • Other projects as assigned


The Coordinator must have strong written and oral communications skills. They should have the ability to manage multiple projects at the same time with attention to detail and have strong organizational skills. Proficiency in Excel is required. Development experience preferred as is a work history at a nonprofit organization or a public history institution, such as a museum, historical society, humanities council, or a related agency, business, or institution. This is not a remote position.

Additional Information


AASLH provides paid time off (PTO); health, dental, and vision insurance; and other benefits.

How to Apply

To Apply: Send cover letter and resume in a single PDF to Applications will be accepted until December 3.

The American Association for State and Local History, a 501(c)3 nonprofit organization, is a national membership association serving those who preserve and interpret history. AASLH provides leadership and resources to help the history community thrive and make the past more meaningful to all people. From its headquarters in Nashville, Tennessee, AASLH conducts research and advocacy efforts, publishes books, technical publications, and a magazine and maintains numerous affinity groups and committees serving a broad range of constituents across the historical community. The association also sponsors online professional development training, regional and national training workshops, and an annual meeting. For more information, visit

At AASLH, we have five core values:

  1. We are big picture focused. We don’t let the urgency of daily tasks cloud our view of the mission.
  2. We are learners. We seek out opportunities to grow, acquire knowledge, attain new skills, and share it all with others.
  3. We are not afraid of risks. We find the best solutions, even if that means trying something new or changing the way we’ve always done it.
  4.  We are positive and supportive. We celebrate the good, lift each other up, and reject the temptation to be snarky.
  5. We are enthusiastic collaborators. We embrace opportunities to work with others—even when it seems easier to just do it ourselves.

AASLH is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, age, sexual orientation, among other things, or status as a qualified individual with disability.


  • Date Posted: November 9, 2021
  • Type: Full-Time
  • Job Function: Fundraising / Revenue Development
  • Service Area: Arts / Culture
  • Salary Range: 36,000-38,000