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Frist Art Museum

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Development Coordinator

Frist Art Museum


Job Summary

Job Summary:  The Development Coordinator is responsible for the organizational accuracy and general office management of the development department. S/he works closely with the Director of Development to ascertain that all information is correctly and timely flowing internally and externally of the department. Effective correspondence and database management will be the primary duties of this position.

Skills and Abilities:

  • Ability to represent the Frist Art Museum in a professional way to donors, potential donors, and the general public locally, regionally, and nationally
  • Excellent oral and written communication skills
  • Strong attention to detail
  • Ability to prioritize and meet deadlines
  • Ability to be a self-starter and problem-solver
  • Experience with donor databases, preferably Altru
  • Possess excellent interpersonal skills and be able to work well and interact with a broad spectrum of personalities and diverse populations
  • Support development department in special events, donor relations, and general duties as needed (potentially, some evenings and weekends)

Job Responsibilities

Essential Job Functions:

  • Organize and manage written correspondence for donations received by the development office (i.e. Renewal letters, acknowledgement letters to donors, end of the year tax letters, funder recap reports, etc.)
  • Oversee database gift entry for membership, annual fund, gifts-in-kind, and general contributions received by the Development office
  • Oversee the creation and auditing of donor and mailing lists for the development team
  • Create development transactions and metrics reports
  • Work with front of house and back of house staff to reconcile gift and constituent information to conform with best practices
  • Reconcile all received revenue with the finance team
  • Keep all contact information up-to-date in the database
  • Assist with the pre, during, and post Development Council meeting production
  • Oversee the management of digital and hardcopy transactions filing
  • Assist in preparing and maintaining department budget, and process invoices
  • Assist in fulfillment of benefits for members and sponsors
  • Answer telephone calls addressing donor/member questions and concerns
  • Perform practical troubleshooting
  • Provide assistance for development duties as assigned


Education/Work History: 

Bachelor’s Degree; 1+ year of working in an office environment; Preference given to candidates who have development office, database management, and/or customer service experience.


Additional Information


Medical, dental, vision, 401(k), life and disability insurance, long-term care, PTO


How to Apply

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Demands may incude:

  • Lifting materials up to 50 pounds
  • Stooping, bending, kneeling
  • Standing for long periods of time
  • Working at computer for long periods of time


In compliance with the Americans with Disabilities Act, the Frist Art Museum will provide reasonable accommodations to qualified individuals with disabilities.

Interested candidates should send their resume, references and salary expectations to:

Frist Art Museum

919 Broadway

Nashville, Tennessee 37203

Email: or Fax: (615) 744-3339

Attention: Sheri Horn, Human Resources Director

The Frist Art Museum is an Equal Opportunity Employer

Women, minorities, and individuals with disabilities are encouraged to apply.


  • Date Posted: December 31, 2020
  • Type: Full-Time
  • Job Function: Administrative
  • Service Area: Arts / Culture
  • Working Hours: 40