Chief Programs Officer

Tennessee Primary Care Association

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Job Summary

Tennessee Primary Care Association – Chief Programs Officer

Position Title:  Chief Programs Officer
Salary Range:  $110,000 – $135,000
Reports to:  Chief Executive Officer
Direct Reports:
Program Director- Health Care Access
Program Director- Center for Quality in Community Health

The Tennessee Primary Care Association (TPCA) is a dynamic, team-oriented membership association that provides leadership, advocacy, and supportive expertise to the state’s community health centers. TPCA and our members are bonded by a shared purpose – ensuring all Tennesseans have access to quality and affordable health care.

At TPCA, our benefits include:

• Hybrid work schedule
• Paid vacation, sick leave, and holidays
• Paid medical, dental and life insurance
• Participation in a 403(b) retirement plan
• Ongoing support and encouragement for professional development
• Paid long-term disability insurance

Our team values collaboration, continual growth, integrity, and open communication. We are driven by our culture, knowing that creating an inclusive workplace is essential to serving our mission. We are intentional in our efforts to ensure every staff member feels empowered to voice their ideas and bring their authentic selves to work.

TPCA seeks a Chief Programs Officer (CPO) who will lead efforts to align TPCA’s programs, services, funding, and programmatic staffing to maximize the delivery of meaningful programming to Tennessee community health centers. This team member will oversee TPCA programs and focus fully on leveraging staff expertise and the association’s resources to ensure high-quality support for community health centers. The ideal candidate will be skilled in grants, program, and budget management as well as building and maintaining relationships, promoting teamwork, and the ability to bring projects from vision to execution.

Key Responsibilities:

The CPO will work with TPCA staff to develop strategies that:

• enhance the capacity and expertise of community health centers
• ensure alignment of programmatic efforts across departments
• provide leadership and support to program directors
• expand programmatic impact through the identification and assessment of funding opportunities
• effectively execute TPCA’s Strategic Plan goals

Job Responsibilities

Essential Duties:

Duty 1: Provide Strategic Leadership and Oversight for TPCA Programs

• Work closely with program directors and their teams to develop comprehensive strategies and implementation plans for TPCA and programmatic goals.
• Oversee the coordination and alignment of all TPCA programs, grants, and contracts and promote collaborative relationships between program areas.
• Work closely with programmatic staff to ensure that TPCA programming, projects, and services are meeting identified needs and bringing value to TPCA members.
• Work with the CEO, program directors, and TPCA Finance Director to develop new program ideas and pilot projects, including financial sustainability planning and integrating successful pilots into staffing plans.
• Provide oversight for achievement of programmatic-related TPCA Strategic Plan goals and objectives. Assist CEO in compiling quarterly written updates for the TPCA Board of Directors.
• Represent TPCA on relevant committees and task forces, as well as at speaking engagements, conference panels and trainings.

Duty 2: Leadership and Staff Support

• Provide day-to-day oversight for TPCA programs. Serve as strategic advisor to TPCA’s program directors as they develop strategies and program activities.
• Work closely with program directors to engage, encourage, and support professional development and success among team members.
• Lead efforts to deploy resources efficiently and effectively toward organizational goals, work with staff to balance workload and effort, and provide regular feedback so key staff can continuously improve supervision skills.
• Work closely with the CEO and TPCA Leadership Team to develop an inclusive, equitable team-based environment to motivate and inspire staff to work collaboratively toward vision and goals.

Duty 3: Expand TPCA Program Impact Through New Funding

• Research and identify new funding opportunities that further TPCA’s strategic priorities.
• Lead TPCA’s grant application and contract development – oversee the writing, review, budget development and submission of grant and contract applications.
• Upon receipt of new programmatic awards, oversee start-up activities including staffing and implementation plans, working with TPCA Finance Director to accommodate funding in TPCA’s budget, addressing changes or conditions of award by required deadlines.

Duty 4: Grants and Contract Management

• Oversee and provide day-to-day support and leadership to program directors in the areas of federal, state, and private foundation grant administration.
• Actively manage select grants, contracts and budgets as directed by the CEO.
• Provide oversight to program directors to ensure successful contract development and management from procurement, contract negotiation, management and close out.
• Along with Finance Director, CEO, and program directors, review TPCA contracts and expenditures by funding source; identify potential unobligated balances and develop or revise budgets to reallocate funds and inform the development of the annual TPCA budget.
• Participate in meetings with Federal and State Grant Project Officers and Grants Management Specialists to ensure TPCA is meeting all grants compliance requirements.

Duty 5: Provide Supervision, Support TPCA Policies and Procedures, and Participate in Staff Activities

• Lead and facilitate effective collaboration among programmatic teams.
• Complete, review, and approve TPCA-related forms and activities for supervised staff as outlined in the TPCA policies and procedures.
• Participate in TPCA staff meetings, leadership and other functional teams, and pertinent conferences and meetings.
• Ensure completion of TPCA-related forms, activities, and documentation within the timeframes set in TPCA procedures.
• Provide staff support at TPCA events.
• Perform other tasks and duties as identified by the immediate supervisor.

Qualifications

Minimum Qualifications:

• A Master’s degree in public health, program administration, or a related field.
• At least seven years of experience in a leadership position in the non-profit or public entity field including grants and program management experience.
• Demonstrated track record of securing funding and managing budgets.
• At least five years of team management or supervision experience.

Knowledge, Skills, and Abilities:

• Knowledge and understanding of federal and state grants management, project management, public health, or primary health care.
• Demonstrates leadership and managerial skills, building and maintaining relationships, promoting teamwork, interpersonal skills, and ability to bring projects from vision to execution.
• Demonstrates core competencies in project management, analysis, decision-making, delegation, and ability to adapt to change.
• Ability to work with minimal supervision and maximum accountability, organize multiple tasks and meet deadlines.
• Ability to manage several projects concurrently and adapt to changes in project requirements and/or the work environment.
• Ability to communicate and work effectively with other staff, members, community-based organizations, health center staff, customer/client groups.
• Demonstrated cultural competence, awareness of the needs of medically underserved populations, and interest in learning about community-based primary health care systems.
• Excellent written and verbal communication skills, including excellent presentation skills.
• Professional demeanor.
• Proficient in Microsoft Office Suite.
• Fluency in written and spoken English.

Work Environment (includes physical requirements):

• Hybrid work schedule.
• Office environment.
• Prolonged sitting, use of computer, monitor, and keyboard; occasionally lifting of lightweight boxes.
• Travel to health centers, local, and national travel (up to 25%).
• As a member of TPCA’s Leadership Team, the TPCA CPO is entitled to a cell phone allowance, as they are expected to be available to staff at any time.

Additional Information

Benefits

How to Apply

Interested candidates may apply at https://csstpca.sentrichr.com/?requisition=52

Interested candidates must submit a resume and cover letter. Applications without a resume or cover letter will not be considered.

• Accepting applications through 6/30/23 until filled by an excellent candidate.
• No email applications will be accepted.
• No telephone inquiries, please.

Details

• Date Posted: May 25, 2023
• Type: Full-Time
• Job Function: Executive Leadership
• Service Area: Health (Physical, Mental)
• Salary Range: $110,000 - $135,000
• Working Hours: 40 hrs/wk