Nashville CARES

Chief Financial & Administrative Officer

Nashville CARES


Job Summary

The mission of Nashville CARES is to end the HIV/AIDS epidemic in Middle Tennessee. We work to achieve this through education, advocacy and support for those at risk for or living with HIV.  Nashville CARES serves more than 50,000 Middle Tennesseans each year and has a budget of approximately $30 million. 


Reporting to and collaborating with the CEO, the Chief Financial & Administrative Officer (CFAO) will set Nashville CARES’ financial policy and direction while also being an active participant in, and driver of, the organization’s overall strategy.  As a member of the senior leadership team, the CFO will work closely with a motivated and engaged finance committee of the board of directors.  Additionally, the CFAO will actively manage and support the organization’s two facilities.


Job Responsibilities

Primary Financial Responsibilities:


  • Drive the financial strategy for an exciting and complex nonprofit.
  • Provide leadership, direction and management to the finance and accounting team and facility staff. 
  • Provide strategic recommendations to the CEO and members of the executive management team.
  • Establish and develop relations with senior management, external partners and stakeholders.
  • Provide a partnership/leadership role to the business through effective communication. 
  • Ensure full transparency over the financial performance of the organization. 
  • Manage the processes for financial forecasting and budgets.
  • Oversee the preparation of all financial reporting, including monthly financial updates and comparison to budget for the Finance Committee and Board of Directors.
  • Monitor and analyze financial data and metrics to make actionable recommendations aligned to organizational goals.
  • Be the essential resource for the Board of Directors and work closely with the Finance Committee to understand and communicate key financial results and implications as well as risk management issues.
  • Act as the agency’s chief compliance officer ensuring that we are meeting all of our obligations under nonprofit law, federal and nonprofit accounting standards, and contractual commitments to funders and donors.
  • Ensure timely and accurate submission of invoices and financial reports for government, foundation and other funders.
  • Oversee the agency’s banking activities and actively manage cash flow to ensure availability of funds as needed.
  • Serve as the agency’s primary liaison for all audit activities ensuring the accurate and timely production of accounting information and financial reports and proper filing of tax returns.
  • Monitor changes in legal, regulatory and administrative environments and implement changes needed to maintain compliance while maximizing operational and financial results. 

Primary Administrative Responsibilities:


  • Supervise the Facility Specialist/Custodian and outside service companies in conduct of all facility and grounds maintenance
  • Supervise the Receptionist and outside service companies to ensure that the office environment fully supports the organization’s employees, including mail, phones, office equipment, supplies, security systems and fire safety equipment, and that clients and guests feel welcomed and informed.


Required Qualifications:

  • Bachelor’s degree in Accounting or Finance
  • 10+ years of financial leadership experience, including experience in non-profit organizations
  • CPA (active or inactive)
  • Solid experience in the timely completion of multiple tasks including coordinating audit activities and managing reporting, budget development and analysis, accounts payable and receivable, general ledger, payroll, internal controls, regulatory compliance and reporting of government, corporate and foundation grants.
  • An effective communicator, with strong oral and written skills
  • Strong commitment to developing team members
  • Must be highly ethical; action-oriented and visionary; reliable; detailed oriented; able to interface easily with staff, other senior management and funding sources 
  • Experience in audit preparation and procedures, ideally in a nonprofit setting
  • General office software, particularly Microsoft Office Suite, and accounting software packages
  • Must possess a valid driver’s license.

Preferred Qualifications

  • Master’s degree in Accounting or Finance
  • Nonprofit board experience
  • MIP and Paylocity experience
  • Public accounting experience

Additional Information


Competitive Benefits Include: 

  • Employer-paid medical, dental and vision insurance premiums for individuals with enhanced, buy-up plans available with employee contribution 
  • 27 Paid Time Off Days during 1st year of employment with increases annually based on length of service up to 37 days at 10 years of service
  • 12 Paid Holidays Annually
  • Employer paid life and disability insurance  
  • 403b plan
  • More . . . 

How to Apply


  • Date Posted: October 4, 2021
  • Type: Full-Time
  • Job Function: Accounting / Financial Management
  • Service Area: Health (Physical, Mental)