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Linden Waldorf School

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Business Manager

Linden Waldorf School


Job Summary

This job description indicates the general duties and physical requirements of work performed by the employee with this job designation. It should not be interpreted or construed as a comprehensive inventory of all duties, responsibilities, qualifications and physical requirements required of the employee assigned to this job, as these might vary from day to day or as business needs demand.

Position: Business Manager
Status: Full-time Salaried

This position reports to the Director of Administration. The Business Manager is hired by the Director of Administration in consultation with the Administrative Team.
Date Posted: November 18, 2020

Job Responsibilities

This position is responsible for the overall financial management of the school, including but not limited to the following items.

Key Contributions:

  • Bookkeeping
    • Oversee billing and accounts receivable
    • Manage accounts payable
    • Manage delinquent accounts
    • Manage all bookkeeping responsibilities including month-end close
  • Tuition Management
    • Act as primary liaison with FACTS Tuition Management
    • Act as primary liaison with enrolled and prospective families regarding tuition
    • Manage Tuition Assistance Committee activities
  • Payroll and Benefits
    • Administer payroll through contracted payroll service
    • Administer benefits for all employees
    • Maintain accurate and updated personnel files such as employment verification, payroll changes, and insurance issues
  • Taxes & Government Oversight
    • Coordinate with accounting firm on annual financial review or audit and IRS Form 990
    • Prepare tax-exempt certificates for vendors
    • Complete 1099s
    • Prepare Annual State of TN Sales & Use Tax Return
    • Ensure accurate coding of gifts and donations and generate tax receipts
  • Finance Committee
    • Work with Board of Directors via the Finance Committee to develop and implement annual budget
    • Attend monthly Finance Committee meetings, assist with developing agendas, meeting materials, presentations, and minutes
    • Assist Finance Committee with creation of business operational policy and procedures
    • Produce financial statements and reports for Treasurer
  • Administration
    • Work collaboratively as an integral part of the administrative team
    • Maintain budget within accounting software, track income and expenditures in accordance with budget
    • Complete NAIS DASL surveys and AWSNA Annual Report
    • Oversee school’s liability and property insurance needs and requirements
    • Make daily backups of accounting data (QuickBooks online)
    • Maintain regular office hours


Additional Responsibilities:
All employees share responsibility for the well-being of the school. Aspects of this responsibility are:

  • Attendance and participation in weekly faculty meetings as needed and all in-service sessions
  • Attendance/assistance at major all-school activities in accordance with the All School Event Guidelines
  • Attendance at the All School Meetings called by the Board of Directors
  • Willingness to attend applicable professional development
  • Other duties as assigned

Physical Job Requirements for all Linden Waldorf School Employees
Must be able to:

  • Remain in a stationary position for extended periods of time, standing or sitting
  • Move about to reach students and/or access file cabinets, office machinery, etc.
  • Constantly/occasionally operate a computer and other office machinery
  • Ascend/descend stairs and traverse campus
  • Position self as needed, including bending, crouching, kneeling, lifting, reaching
  • Lift up to 40 pounds on a regular basis
  • Frequently communicate with students, parents, colleagues, and leadership
  • Actively supervise students with focus even when distractions present
  • Work in various outdoor weather conditions for extended periods of time

    It is the policy of Linden Waldorf School to provide equal employment opportunities to all employees and applicants for employment without regard to race, color, sex, age, religion, national origin, disability, status as a covered veteran, or any other legally protected status, in accordance with federal and state law, and not to discriminate on the basis of sexual orientation. This policy applies to all terms and conditions of employment, including recruitment, hiring, placement, compensation, benefits, promotion, demotion, layoff, termination and all other terms and conditions of employment.


Required Qualifications:
Bachelor’s Degree from an accredited university
Computer skills including Excel and QuickBooks or equivalent accounting software

Preferred Qualifications:
Previous bookkeeping and human resource experience
Familiarity with Waldorf education
Excellent communication skills (oral and written) as well as interpersonal skills

Additional Information


401K, Dental, Vision, Medical

How to Apply



  • Date Posted: November 18, 2020
  • Type: Full-Time
  • Job Function: Accounting / Financial Management
  • Service Area: Education