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Bookkeeper/ Membership Coordinator



Job Summary


•Prepares membership packets and distributes to potential, new and returning members; Update and send membership pledge forms as directed

•Maintain a list of TAAADAS membership

•Update and reconcile membership database

•Maintain current membership lists in the customer database of the POS program reflecting the 10% membership discount. Delete discount from any customers record that are not current members

•Ensure membership lists on line and in literature are accurate

•Coordinate reservations for member hotel contract

•Confirm standing list of reservations monthly

•Serve as chief liaison with member contract hotel staff

•Develop & implement strategies to increase membership & perceived value of membership


•Prepare and mail invoices for Bookstore accounts, membership expenses and services; Maintain an accurate record of all membership invoices sent and paid

•Ensure member payments are posted against invoices daily; Post approved and paid invoices in accounting program

•Reconcile Training receipt book and prepares a deposit for these funds as received

•Prepare bank deposit weekly

•Receive and immediately receipt all revenue received at the agency with the exception of purchases that occur at the point of sale

•Enters monthly bookstore sales reports (reconciliation report of register against close sale journal) into accounting program

•Reconcile hotel invoices and invoice members monthly

•Write company checks from approved invoices/purchase orders prepared.

•Research disputed invoices

•Prepare purchase orders for approval; Follow through with vendors as needed; Process paperwork until purchase is completed

•Maintain monthly reconciliation files

•Oversee customer accounts payable and receivable – manage credit allocations and ensure they are posted accurately

•Prepare monthly bookstore sales reports including reconciliation report of register against close sale journal

•Cross-trained in all other areas of Bookkeeping.

Other Duties

REDLINE and Checkout desk responsibilities when urgently needed

Other duties as assigned

Job Responsibilities

Administrative Duties:

•Answering and routing phone calls

•Managing social media

Financial Duties:

•Processing payments





High school diploma or GED

Good computer skills with Microsoft Word and Outlook, basic computer skills with Excel

Good Communication skills – both written and verbal

Experience of Payroll & General Bookkeeping Skills

Relevant: 1 year (Preferred)

Bookkeeping: 2 years (Preferred)

Experience of QuickBooks or similar accounting software

Accounting: 1 year (Preferred)

QuickBooks: 1 year (Preferred

Additional Information


Benefits available for 32 hours per week:

•Health insurance

•Dental insurance

•Vision insurance

•Retirement plan

•Paid time off

•Flexible schedule

How to Apply

Please email resume to


  • Date Posted: February 18, 2020
  • Type: Part-Time
  • Job Function: Accounting / Financial Management
  • Service Area: Health (Physical, Mental)
  • Start Date: 03/04/2020
  • Salary Range: $16.00 to $18.00 /hour
  • Working Hours: 32 hours per week M - F