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Blue Monarch

Bookkeeper and Office Administrator

Blue Monarch


Job Summary

Are you the kind of person who walks into a room and immediately notices everything that is out of place?  Do you stay awake all night if your checkbook doesn’t balance to the penny?  Are you the one everyone counts on to solve a problem? Have you always wanted a job that feels more like a calling?  Do you desire to make a difference in the lives of others?  Do you have a heart for women and children?  Do you get excited about working for a Christ-centered Christian organization? 

We are looking for someone who will be a valuable addition to our talented team and demonstrates the following core values:

  • Upholds Christian values
  • Leads by example
  • Protects all resources
  • Demonstrates integrity
  • Communicates respectfully
  • Strives for excellence

As the Blue Monarch Office Administrator, you will be vital in managing all financial records for Blue Monarch, Inc., the non-profit, and Blue Monarch Products, LLC, a separate business owned by Blue Monarch, Inc.  You will also be responsible for a variety of administrative duties regarding the protection and management of all Blue Monarch resources.

Each function requires great attention to detail, effective multi-tasking, creative problem solving, and the ability to work well independently.  This position requires someone who is able to manage multiple projects at one time, uses time wisely, is exceptionally productive and organized, and is not easily distracted.  The person who holds this position is the primary protector of Blue Monarch’s resources and integrity.

Job Responsibilities

This role has 3 primary functions:

  1. Processing monetary and in-kind donations
  2. Managing all financial records
  3. Assisting the Director of Administration

Responsibilities include but are not limited to:

  • Process incoming checks and make deposits
  • Keep all donor records current
  • Process all in-kind and online donations
  • Manage any stock transfers
  • Generate yearly tax receipts
  • Pay bills and manage multiple checking accounts
  • Enter all transactions into QuickBooks and send financial reports to CPA for financial statements
  • Work closely with board treasurer to prepare yearly budget
  • Provide any requested information for auditors
  • Provide any required information to outside agencies
  • Record staff vacation and sick days
  • Order supplies
  • Maintain all income and records for Blue Monarch Products, LLC
  • Handle all necessary documents related to Blue Monarch Products, LLC
  • Maintain meticulous order and exceptional organization with all records and files
  • Produce and present Facility Report for board meetings
  • Attendance at major Blue Monarch events will be required


  • Is knowledgeable about bookkeeping procedures and data entry
  • Is proficient in Microsoft Office, QuickBooks and other common computer programs
  • Possesses strong problem-solving skills
  • Bachelors Degree and/or a minimum of 2-years experience in a related field

Additional Information


  • Monthly stipend to cover cost of insurance
  • Two weeks paid vacation
  • Two weeks paid sick/personal leave

How to Apply

Email a cover letter, a statement of faith, and resume to Susan Binkley, Executive Director, 


  • Date Posted: June 15, 2020
  • Type: Full-Time
  • Job Function: Accounting / Financial Management
  • Service Area: Children / Youth
  • Start Date: 06/15/2020
  • Working Hours: 40 hrs/wk; M-F, 8:00am - 4:00pm