Assistant to the Clinic Director

High Hopes Development Center

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Job Summary

The Assistant to the Clinic Director works closely with the office staff and the Director of Clinical services to support the therapy team and contribute to daily non-clinical functioning of the department.

Job Responsibilities

Responsibilities include but are not limited to:

• Maintain staff records and complete an annual audit
• Coordinate new employee HR paperwork, computer access, and background checks
• Serve as point person for the clinic with ImageQuest (IT), HQ (Billing), and Raintree (Practice Management System)
• Assist student coordinator with new student orientations (manage documentation, fingerprinting, keys, computer logins, etc.)
• Maintain financial aid for clinical services
• Coordinate trainings for clinic staff (CPR, HIPAA, etc.)
• Coordinate weekly communication with clinic families through MyEmma
• Generate monthly invoices for clinic contract employees
• Manage clinic staff PTO
• Liaison between therapists and office staff to identify and problem solve inefficiencies or dysfunctions
• Facilitate and coordinate with facilities personnel regarding cleaning, maintenance, and repairs
• Assist with compliance with current healthcare regulations, medical laws, and high ethical standards
• Maintain therapy tools inventory and order more as needed
• Order therapy equipment and supplies
• Monitor clinic volunteers
• Coordinate schedule for clinic room usage for purposes other than High Hopes therapies (ex, room rentals, meetings, etc.)
• Assist in planning and implementing annual in-service days
• Assist with development, revisions, and implementation of clinic policies and procedures.
• Assist the Director of Clinical Services with annual HIPAA audits, HIPAA policies and procedures revisions and implementation of HIPAA policies and procedures.
• Act as a member of the clinic administrative team, providing front desk coverage when needed
• All other duties as assigned.

 

Reports to/Directly Supervised by:

Director of Clinical Services

Qualifications

BS in Healthcare Administration, Business, or relevant field.

Special Skills & Requirements:

• Strong interpersonal, oral and written communication skills.
• Strong computer skills including MS Office and practice management software programs
• Excellent organizational and time management skills
• Effective human relations skills and proven excellence in customer service
• Ability to effectively function in a stressful environment
• Understanding of HIPAA
• Knowledge of medical issues, billing, therapy terminology
• Knowledge of accounting, data and administrative processes and principles

Additional Information

Benefits

How to Apply

Send cover letter and resume to Whitnie Clark at wclark@highhopesforkids.org

Details

• Date Posted: July 24, 2020
• Type: Full-Time
• Job Function: Administrative
• Service Area: Children / Youth