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Tennessee Housing Development Agency

Assistant Director of Multifamily Programs

Tennessee Housing Development Agency

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Job Summary

ASSISTANT DIRECTOR OF MULTIFAMILY PROGRAMS

APPLICATION DEADLINE IS WEDNESDAY, DECEMBER 23, 2020 AT 11:59PM

Division: Multifamily Programs
Reports to: Director of Multifamily Programs
Location: Nashville, TN
Fulltime/Parttime: Full time
Monthly Salary Range Minimum: $6,087
Salary Grade: 117
FLSA Classification: Exempt (03)

Critical features of this job are described under the headings below. They may be subject to change due to changes in our business processes or other business-related reasons.

POSITION SUMMARY:  Oversees the project construction, compliance, and asset management functions of the Division:  shapes policy in these areas and coordinates effective related communication among vital business units within the agency; promotes the availability of quality, affordable housing through effective monitoring of properties and their management.

Job Responsibilities

ESSENTIAL DUTIES AND RESPONSIBILITIES

Essential duties and responsibilities include the following. Other duties may be assigned.

  • Directly supervises staff; interviews, makes hiring recommendations, and trains employees; makes assignments and monitors work; develops employee skills and encourages growth and development; reviews and evaluates employee performance; addresses workplace issues and provides guidance, coaching, and disciplinary measures for staff; addresses personnel issues in conjunction with appropriate leadership and the Human Resources division.
  • Maintains current and accurate knowledge of program policies and procedures.
  • Oversees, develops and aligns compliance policies and procedures of the multifamily asset management portfolio and Low Income Housing Credit (LIHC) portfolio.
  • Assists Division Director in planning and management of the programs by developing and recommending goals/objectives and policies and procedures that comply with Internal Revenue Service (IRS), Federal Department of Housing and Urban Development (HUD), and other applicable federal and state regulations.
  • Serves as back-up to the Division Director in the Director’s absence.
  • Serves as a liaison among Multifamily Programs, Community Programs, Rental Assistance, Section 8 Contract Administration and Compliance, Single Family, other THDA divisions, and outside partners.
  • Provides compliance policy recommendations to the Division Director to mitigate potential portfolio risks.
  • Continuously seeks to improve processes and procedures in line with program objectives.
  • Maintains effective professional relationships primarily by providing technical assistance to developers, owners, other state agencies, and internal agency personnel and working cooperatively with HUD, IRS and other federal officials.
  • Coordinates implementation of pre-construction conferences.
  • Reviews and coordinates construction inspections for compliance with THDA requirements and owner application prior to issuance of Low Income Housing Credit Allocation and Certification Forms 8609s.
  • Ensures that construction standards are appropriately consistent across other THDA program areas.
  • Evaluates programs and procedures to improve operations.
  • Implements quality control systems.
  • Recommends owners, property managers, or contractors for enforcement penalties and/or inclusions on the debarment list.
  • Provides documentation, direction, and support to THDA’s Multifamily Programs staff.
  • Creates training for developers, general contractors, architects, and THDA associates on processes and procedures of applicable THDA program requirements pertaining to the construction phase.
  • Monitors the conduct of construction jobs, construction quality, and conformance with plans, specifications, and minimum applicable program requirements.
  • Reviews and interprets development financial statements submitted during compliance reviews, when necessary, and takes necessary actions to promote financial viability of property through the term of compliance period.

Qualifications

MINIMUM QUALIFICATIONS

The requirements listed below are representative of the knowledge, skills, and/or abilities required.

Education and Experience:

  • Bachelors degree in business, real estate, finance, accounting or related field preferred.
  • Two years of experience in real estate analysis, asset management, and/or property management practices; developing or financing affordable multifamily development; and/or related areas; three or more years of this experience preferred.
  • Three years of management and supervisory experience.
  • Considerable working knowledge of affordable housing production programs is preferred.
  • Experience with and knowledge of the Low Income Housing Credit program is preferred

The above qualifications express the minimum standards of education and/or experience for this position. Other combinations of education and experience, if evaluated as equivalent, may be taken into consideration.

Knowledge, Skills, Abilities, and Competencies:

  • Ability to effectively manage staff.
  • Considerable knowledge of or ability to learn the laws, rules, and regulations as well as trends and practices related to the relevant housing programs.
  • Knowledge of the LIHC program and related federal regulations or the ability to learn these in a reasonable period of time.
  • Strong interpersonal skills; builds and maintains positive relationships with internal and external constituents; ability to work well with all types of people of various socioeconomic levels.
  • Ability to exercise good judgment in structuring and organizing work, setting priorities, and handling information.
  • Communicates effectively and regularly with staff and includes staff in planning, decisionmaking, and process improvement; is regularly available to staff.
  • Ability to think critically, plan, and organize details in order to carry out projects.
  • Ability to work with staff to meet specific targeted goals and production expectations.
  • Excellent verbal and written communication skills.
  • Exercises good and consistently fair judgment, courtesy, and tact in dealing with the staff and public in giving and obtaining information.
  • Strong organizational skills.
  • Ability to think creatively and work independently.
  • Maintains credibility through sincerity, honesty, and discretion.
  • Strong time management skills; uses time effectively; consistently meets deadlines.
  • Maintains a high level of confidentiality.
  • Documents regularly, thoroughly, accurately, and completely.
  • Ability to exercise good judgment in evaluating complex situations.
  • Ability to successfully manage multiple projects and coordinate complex activities while working under pressure to meet deadlines.
  • Ability to maintain a big picture focus while attending to detailed work.
  • Computer literate; proficient in Microsoft Word, Excel, Outlook, and the internet; able to effectively adapt to and use other computer systems as needed for daily activities.

Special Demands:

The special demands described here are representative of those that must be met by a staff member to successfully perform the essential functions of this job.

  • Current, valid driver’s license from domicile state and the ability to drive.
  • Travel time required between 10% and 15% of year for in-state and occasional outof-state travel.
  • While performing the duties of this job, the employee is regularly required to sit; stand; use hands to finger, handle or feel; and talk and hear.
  • The employee is occasionally required to walk; reach with hands and arms, and stoop, kneel, or crouch.
  • Specific vision abilities required by this job include close vision, distance vision, and the ability to adjust focus.

Additional Information

Benefits

BENEFITS:  THDA offers an excellent benefits package:  medical, dental, vision, and life insurance options; disability insurance; retirement plans; flexible benefit pre-tax accounts for medical, dependent care, transportation, and parking; annual leave and sick leave that begin accruing after the first month of employment; and 11 paid holidays per year.  We also offer work-life balance opportunities through alternative work schedules, flexible schedules, and telecommuting.

How to Apply

EQUAL OPPORTUNITY/EQUAL ACCESS/AFFIRMATIVE ACTION EMPLOYER

APPLICATION MUST BE COMPLETE AND RESUME ATTACHED FOR CONSIDERATION

PLEASE VISIT OUR WEBSITE AT WWW.THDA.ORG AND FOLLOW THE ONLINE APPLICATION INSTRUCTIONS

Details

  • Date Posted: December 10, 2020
  • Type: Full-Time
  • Job Function: Other
  • Service Area: Government