AP/AR Specialist

National Museum of African American Music

Apply

Job Summary

The Accounts Payable/Accounts Receivable Specialist is responsible for managing Accounts Payable and Accounts Receivable with accompanying general ledger accounting responsibilities. Main duties include managing activities, resources, and responsibilities of A/R and A/P in conformance with established policies, practices, and procedures.

About NMAAM – NMAAM is the only museum dedicated to educating the world, preserving the legacy and celebrating the central role African Americans played in creating the American soundtrack. The Museum shares the story of the American Soundtrack, integrating history and interactive technology to bring the musical heroes of the past into the present.

Job Responsibilities

Essential Functions

Includes the following. Other duties may be assigned.

Accounts Payable

• Verifies coding on invoices & proper approvals, review batches for accurate data entry, scheduling disbursements, audit preliminary payment reports & set up new vendors.
• Reconcile vendor accounts to ensure proper management – research outstanding issues/discrepancies; works to ensure all pricing and other issues are addressed.
• Checks and approves all vouchers for payment; prepares invoice deduction notices, as necessary; prepares accounts payable disbursements.
• Maintains responsive and professional communications with all vendors, as necessary.
• Analyzes vendor accounts and negotiates extended terms with vendors, as necessary.
• Prints all accounts payable reports and maintains all accounts payable files.

Accounts Receivable

• Prepares, reviews, and records customer payments and transactions related to accounts receivable.
• Creates invoices according to company practices; submits invoices to customers.
• Maintains and updates customer files, including name or address changes, mergers, or mailing attentions.
• Drafts correspondence for standard past-due accounts and collections, identifies delinquent accounts by reviewing files, and contacts delinquent accountholders to request payment.
• Creates reports regarding the current status of customer accounts as requested.
• Assists in generating monthly billing statements based on the general ledger.

General Accounting

• Prepares analysis of accounts, as required.
• Demonstrates working knowledge of generally accepted accounting principles (GAAP) and good understanding and application of concepts and principles of accounting
• Ensures all business transactions are reasonable, appropriate, and comply with company policies & procedures
• Assists Finance team in reconciling revenue accounts each month; assists in monthly closings.
• Copies, files, and retrieves materials as needed.
• Relays changes of information to appropriate employees.
• Assists Controller and VP of Finance as needed, working on special projects as management requests.

​​​​​​​All Staff Duties:

• Serves as leader to assure strong communications between NMAAM and all external constituents.
• Actively seeks to learn the history of NMAAM.
• Supports and promotes the museum’s mission.
• Assist in the planning and implementation of special events.
• Attend staff meetings.
• Performs other duties as assigned.

Qualifications

Education/Experience

• AA in Accounting or related field; BA preferred.
• Two to four years of A/P and A/R work experience.
• One to two years non-profit experience desired.
• Demonstrate competence in oral and written communication.
• Must be organized, attentive to detail, and possess a positive, friendly and professional demeanor.
• Must be flexible with changing priorities and able to communicate in a diplomatic and professional manner.
• Computer skills including intermediate level experience with Excel and other Microsoft Office software.
• Advanced experience using Excel and other products in Microsoft Office suite.
• Non-profit experience and previous experience with Financial Edge/Blackbaud software highly desired.

Key Skills and Abilities:

• Demonstrates integrity and reliability in performing duties.
• Communicates clearly and consistently in performing duties. Demonstrates ability to explain transactions in clear and concise manner. Answers management and staff questions appropriately and professionally.
• Demonstrates ability to identify daily tasks/priorities and adjusts focus to address priorities while completing scheduled tasks.
• Demonstrates critical thinking skills and attention to detail.
• Demonstrates a team approach by offering to help others with responsibilities and tasks.
• Shares in and displays a commitment to company missions, vision, and goals to deliver a high level of billing and management services to physician partners and their related practices.
• Must be highly organized with exceptional attention to detail and accuracy.
• Ability to work effectively under pressure, with excellent skills in initiating solutions.
• Acts in a self-directed manner; takes responsibility for own actions before being directed by others. Seizes opportunities and is proactive in avoiding potential problems.

Additional Information

Benefits

How to Apply

NMAAM offers a comprehensive and competitive benefits and compensation package that includes medical, dental, and vision coverage, telemedicine program, generous paid time off, and a matched 401(k).

To apply, please follow this link.

Details

• Date Posted: November 29, 2022
• Type: Full-Time
• Job Function: Accounting / Financial Management
• Service Area: Arts / Culture
• Salary Range: $22 - $27 per hour