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Girls Write Nashville

All-City Mentorship Program Coordinator

Girls Write Nashville


Job Summary

Girls Write Nashville seeks a part-time program coordinator to join our team serving our All City Mentorship Program. In this free program, 10-15 students in 8th-12th grade are paired for 1:1 mentorship with local, professional artists. Pairs meet bi-weekly from January-June while also meeting monthly for a cohort-wide Guild meeting where students share works-in-progress and build a supportive community of peers. The program culminates in a multi-day recording session at Spotify Noteable Studio where each student is able to produce an original song for our annual compilation album and a Listening Party as part of the Frist Art Museum’s Teens Take the Frist art exhibition. In this role, you will be coordinating the program and assisting our Co-founder/Executive Director who serves as the lead teaching artist for this program. 

ABOUT US: Girls Write Nashville was founded in 2016 as a one-time community arts project and continued as a nonprofit after our initial participants requested the program continue! In our Writers Guilds programs, students learn to write and record original music in a supportive community of peers led by trauma-informed teaching artists. We believe in girls as important cultural contributors and in trauma-informed creative communities as essential safe spaces for youth development. We are co-conspirators for 21st-century learning, supporting social-emotional learning, ELA, and life skills through fun, expressive, participatory-based programs. Now entering our eighth year of programming, we currently operate six after-school programs in Title I MNPS middle schools as well as our flagship All City Mentorship Program which pairs high school students for 1:1 mentorship with local artists. We are Community Schools-allied and work closely with MNPS Community Achieves to serve over 100 students with over 5,500 hours of free programming. 

Job Responsibilities

All-City Program Coordinator (80%)

  • Work with our MNPS Program Manager to recruit students from middle school programs and build relationships with local schools and community organizations to recruit and enroll students
  • Take an active and inclusive approach to student and artist mentor outreach, reaching out to a variety of community organizations and artists
  • Manage and review applications and participating youth artist applications
  • Work proactively with students and families to maintain engagement in the program and help solve any accessibility and/or transportation issues
  • Communicate with all GWN community members with respect and hospitality at all times
  • Work with Lead Teaching Artist and partners to set all program dates and arrange program logistics
  • Be the point of contact for mentors, students, and families for program questions
  • Ensure all teachers and mentors have successfully completed the annual background check process
  • Work with mentors to submit accurate and timely logs of mentor sessions and keep strong records of student attendance
  • Work with Lead Teaching Artist to arrange meaningful mentor pairs, aligning mentor skills and student goals
  • Manage program digital media including posting on social media about key program dates and updating application links as needed
  • Distribute student surveys and gather program data for reporting
  • Gather and distribute key program materials and information to all participants
  • Create and manage a detailed schedule for our annual recording session
  • Organize student performances for the annual Listening Party
  • Upload annual compilation album to digital distribution and manage release schedule in coordination with E.D. and Board of Directors
  • As needed, follow mandated reporter protocol, working with organizational leadership to maintain student safety.

Program and Workshop Coordinator (10%)

  • Coordinate teaching artists for one-off workshops and camps throughout the year such as the Girls Inc YWCA camp

Organization Coordinator (10%)

  • Pick up some additional hours in the off-season helping with organization-wide efforts such as:
  • Making fundraising calls and texts for our annual fall benefit concert
  • Tabling for GWN at events in Nashville such as Musician’s Corner and school events



  • Google Suite including Google Sheets, Forms, and Docs
  • Social media
  • Understanding of intellectual property rights for musicians and digital distribution platform
  • Excellent communication and organizational skills
  • Emotional resiliency necessary to work within a trauma-informed youth organization
  • Online time clocks such as OnTheClock
  • Strong, compassionate boundaries and respect for others’ boundaries and needs


  • 1-2 years experience coordinating nonprofit youth programming or equivalent education


A successful program coordinator is an excellent organizer of people, going the extra mile to accommodate a variety of youth circumstances and build a strong and engaged community between program participants. They are, at their core, a caring youth advocate who values supporting youth artists toward becoming active contributors.

In this role, excellent communication and organizational skills are a necessity. During active-programming months, it will require timely responses to emails and phone calls from parents and volunteers with no questions going unanswered.

Program staff at Girls Write Nashville are required to undergo mandated reporter training and are expected to maintain the highest level of devotion to student safety.

We’re looking for a candidate who aligns with our organization’s mission in:

  • believing in girls as important cultural contributors, in trauma-informed creative communities as essential safe spaces for youth development, and in access to arts participation and education as a right for young people
  • centering an inclusive definition of “girls” that celebrates and welcomes trans girls, AFAB people, nonbinary and gender-expansive students, and anyone who feels they belong in our programming
  • LGBTQIA+-positive, neurodiversity-affirming, and anti-racist
  • Alignment with the values of Creative Youth Development and Culturally Responsive Education
  • Support for the Vision of Community Schools


Additional Information


Details & Benefits

  • $20/hr, part-time hourly W2 employee position
  • 2-12 hours per week depending on the time of year
  • Average 5 hours/week
  • Heaviest times during the program start Oct – Feb and culmination April – July
  • Opportunity for additional hours in the future helping out with new programs
  • 401k with up to 4% employer match
  • Hybrid in-person and remote role. Must be based in Nashville, TN. Must have Saturday availability 10 am-2 pm one Saturday per month for group Guild meetings January-June and commit to one day per week in person at our office in East Nashville during busiest program times. Otherwise, mostly remote, flexible hours.
  • Looking for someone to start as soon as early September and no later than mid-October

How to Apply

Apply online here:


  • Date Posted: August 8, 2023
  • Type: Part-Time
  • Job Function: Administrative
  • Service Area: Arts / Culture
  • Start Date: 09/25/2023
  • Salary Range: $20/hr