CNM is proud to introduce our NEW Interim President & CEO, Wanda Lyle!

Andrew Jackson Foundation

Advancement Team Coordinator

Andrew Jackson Foundation


Job Summary

Provide administrative support to the SVP for Advancement and Advancement team. Support includes execution of group, corporate and event rental sales; fundraising events; monthly reports; etc. Ensure contracts, payments and deliverables are achieved for excellence in guest experience. Maintains Advancement activities on sitewide calendars.

Job Responsibilities

Advancement Team Support

  • Support execution of printing services for donor solicitations, renewal materials and marketing collateral
  • Through matrix accountability, support the entire Advancement team to process payments with vendors
  • Create Purchase Orders
  • Assist with monthly credit card reporting for each team member
  • Support site-wide events as need, including the 7th President 7k, Sip of History and other specialty programming
  • Manage data in Tessitura where appropriate

Group Sales Support

  • Respond to requests for information from hotels, group leaders and tour operators; maintain constant relationships with hotel personnel including front desk, sales directors and concierge agents
  • Funnel requests to appropriate leads, i.e. group sales, event sales or education departments
  • Act as liaison between Education and Group Sales departments to ensure appropriate guest experience is fulfilled
  • Coordinate with Guest Services, Ticket Office and Interpretation to ensure staff is informed and groups have a positive experience
  • Assist with all group invoices and secure payments in advance of scheduled tours, as needed
  • Assist onsite with VIP tours for tourism industry, managing groups during tours and greeting groups on their arrival

Event Sales Support

  • Respond to requests related to event rentals
  • Prepare client proposals and contracts
  • Complete event forms and diagrams needed for events
  • Coordinate with Site Operations to ensure successful execution of all events
  • Execute follow up with rentals clients, including thank you letters, invoices and deposit returns
  • Coordinate on-call event managers to support onsite needs in coordination with SVP for Advancement
  • Lead site visits as needed
  • Support event execution by attending and acting as staff liaison for onsite special events as needed

Fundraising Support

  • Support the execution of Spring Outing, Hermitage Gala and membership and donor events.
  • Support creation of materials, such as invitations, programs and signage in coordination with the VP of Marketing & Communications
  • Coordinate event vendors in consultation with committees and SVP for Advancement
  • Coordinate run of show for all events

Marketing Support

  • Administrative duties as assigned including but not limited to photography
  • Scheduling pre-approved social media posts and assisting with daily monitoring of all social channels


Bachelor’s degree required or equivalent educational experience

  • A minimum of two years of professional event experience
  • Experience working in Tessitura or other donor data base/CRM software is preferred.
  • Excellent communication skills, both written and oral.
  • Strong organizational and time management skills with exceptional attention to detail.
  • Ability to work both independently without close oversight, but also a team player who will productively engage with others at varying levels of seniority within and outside of the Foundation.
  • Flexibility to work varied hours, including some evenings and weekends, as well as being a team player who keeps the mission of the Foundation at the forefront
  • Excellent computer skills.

Additional Information


Employment with the Andrew Jackson Foundation comes with a comprehensive benefits package including health, vision, dental, and life insurance.  7 holidays, Vacation and Sick leave, 401K after one year.

How to Apply

Send resume and cover letter to


  • Date Posted: March 9, 2023
  • Type: Full-Time
  • Job Function: Administrative
  • Service Area: Arts / Culture
  • Working Hours: 40 hours/wk, Some weekends