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Bethany Christian Services

Administrative Coordinator

Bethany Christian Services


Job Summary

Bethany Christian Services strengthens and equips families to be the answer for vulnerable children, both in local communities and around the globe. We do this by protecting children, empowering youth, and strengthening families through quality social services. Thousands of children are in need of the support and safety that comes from being part of a family. Bethany is on the front line of providing solutions.

As an Administrative Coordinator you will be primarily responsible for performing the required administrative and clerical tasks for the service unit. This individual will also play a key role with ensuring the processes are efficient and done smoothly.

Job Responsibilities


  • Greet and welcome visitors upon arrival with a positive attitude
  • Promptly address incoming calls and route them to the appropriate person
  • Receive and route incoming postal and inter-departmental mail
  • Maintain a schedule of appointments, and arrange conferences, interviews, and meetings, as requested
  • Perform administrative task, and other document gathering and filing
  • Run various reports, and draft correspondence and/or transcribe meeting notes, as requested
  • Maintain an adequate inventory of office supplies, and notify the supervisor when inventory is low
  • May be required to perform basic bookkeeping and accounting functions, as needed
  • Open communication with Office Manager/Supervisor
  • Receive referrals from Intake for Case assignment
  • Verify & authorize insurance information for clients
  • Upload information is CCB Database (referrals, insurance, authorizations) Notify therapist & Lisa. Follow up with referral sources for closed referrals
  • Respond appropriately with clients to schedule appointments and schedule Zoom Meetings with client and therapist/Doctor.
  • Attend meetings as required
  • Complete other duties as assigned



  • High School Diploma or equivalent
  • At least two (2) years of prior experience working in an office setting
  • Excellent verbal and written communication skills
  • Must have an ability to provide excellent and compassionate customer service
  • Ability to work independently and exercise a high level of confidentiality
  • Must be reliable with time sensitive deadlines and tasks
  • Working knowledge of office practices, procedures, and basic Accounting
  • Proficient in Microsoft Office products
  • Medical office experience preferred
  • Computer and typing skills sufficient to perform essential job functions
  • Active motor vehicle license
  • Maintain a reliable automobile with adequate insurance coverage
  • Pass a criminal history screen, including state and local child protection agency registries.

Additional Information


Full generous benefits package.

How to Apply

Please apply on website: https://bethany.csod.com/ux/ats/careersite/4/home?c=bethany&state=tn#/requisition/4556


  • Date Posted: May 27, 2021
  • Type: Full-Time
  • Job Function: Administrative
  • Service Area: Children / Youth
  • Start Date: 07/01/2021
  • Working Hours: 40 hrs/wk; M-F, 8:00am - 5pm