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Global Sanctuary for Elephants

Administrative Coordinator

Global Sanctuary for Elephants


Job Summary

Global Sanctuary for Elephants, a 501 (c)(3) nonprofit headquartered in Brentwood, Tennessee, is seeking an experienced Administrative Coordinator to support of our mission, protecting, rescuing and providing sanctuary for elephants worldwide, and our pilot project – Elephant Sanctuary Brazil.

Honoring the integrity of sanctuary and the spirit of the elephants we strive to support requires each and every function to be carried out with the highest level of diligence and respect.  We know that every voice, every positive action and every job performed is fundamental to bringing joy and returning the smiles to each precious elephant we are blessed to know.

Job Responsibilities

Administrative Coordinator will report to the Marketing & Development Manager and key Board Members. Duties include:


General Admin:

  • Maintain cloud-based document management system for secured data and document retention.
  • Update web-based site including GSE Web Wish List and GSE Zazzle Gift Shop
  • Tracking and maintain legal compliance documentation records including solicitation permits, insurance documentation, etc.


  • Maintain All HR records including but not limited to employee and independent contractor contracts, resumes, W2 / W4 forms, etc.
  • Draft and update job descriptions, schedule job postings and interviews.
  • Update Employee Handbooks, research HR regulations and research/administer benefits program.
  • Run bi-weekly payroll and maintain digital payroll records.


  • Input all expenses and bank deposits into QuickBooks.
  • Generate financial reports as needed for monthly reconciliation, board meetings, annual audit, 990 filings, etc.
  • Manage and track records for all expense receipts, contractor payments, and employee expense reimbursements.

Other administrative and community relations activities as needed.


Experience Requirements include:

  • 4 Years of administrative experience in a nonprofit setting.
  • Experience with QuickBooks for Nonprofits, Microsoft Office, PowerPoint, Adobe, Excel, WordPress, Mailchimp, and cloud-based application processes such as Google docs, Dropbox, etc.
  • Strong attention to detail and bookkeeping skills. Requires a communication and writing style that is professional while also expressing the passion and compassion inherent to GSE’s mission
  • Ability to self-mange and work under stressful deadlines and juggle multiple projects with flexibility to work weekdays, evenings and weekend hours as needed.
  • Ability to collaborate with staff and board while working remotely in the Middle TN area.

Additional Information

How to Apply

Send Resume and cover letter to No phone calls please.


  • Date Posted: February 8, 2021
  • Type: Full-Time
  • Job Function: Administrative
  • Service Area: Animal Welfare
  • Working Hours: Full time / hourly (30-40 hours per week)