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Conexion Americas

Administrative Coordinator

Conexion Americas

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Job Summary

Conexión Américas 

Position: Administrative Coordinator 

Conexión Américas seeks qualified candidates for the position of Administrative Coordinator. This full time staff position will be responsible for performing multiple tasks, with a strong focus on organizational duties. The Administrative Coordinator will handle room reservations, event scheduling, processing activity from accounts payable and receivable, supporting payroll as needed, and performing other office-related tasks. The position may also require answering and making phone calls, preparing conference rooms, and greeting clients for room rentals. 

The Administrative Coordinator will report to the Associate Director of Finance and Administration. 

The successful candidate is someone who is self-motivated, highly organized, adaptable, solutions-oriented, and skilled in working with multiple diverse stakeholders. They must have strong analytical and problem-solving skills, the ability to manage, nurture, and motivate individuals, and experience managing and analyzing data. 

Ideal starting date August 15th,2022. 

Native/Advanced level bilingualism in Spanish and English is required. 

The successful candidate: 

Has excellent organizational, time management and communication skills 

Has the ability to use word processing applications and document management software 

Demonstrates working knowledge of basic bookkeeping 

Has the ability to perform all functions in an accurate and efficient manner 

Exhibits strong interpersonal skills and adaptability 

Has the ability to quickly quickly new systems and apply knowledge 

Is self-motivated andcomfortable working independently in a fast-paced environment 

Is bilingual (Spanish/English) and bicultural. 

 

Job Responsibilities

Key Duties and Responsibilities: 

Clerical and Bookkeeping Duties: 

Distribute monthly credit card statements to card holders 

Prepare monthly credit card report entries 

Manage process for monthly electronic deposits, such as Stripe, Square, PayPal, Facebook, Amazon, and/or Merchant Bank 

Record transactions for electronic banking 

Remind all staff of the payables due dates 

Process payables twice per month using bill.com 

Invoice partners on a quarterly basis for the copying machine and postage machine

Invoice partners monthly, as applies (e.g. EL office) 

Assist with credit card statements and receipt reconciliation as needed 

Direct admin support day to day operations tech support 

Event Coordinator: 

Meet with partners and with clients to discuss their needs and to coordinate further planning meetings 

Schedule event room reservations for partners and staff 

Schedule event room reservations for external events and venue rentals 

Plan event details and logistical aspects, including seating, dining and guest guidelines for all external users 

Manage contracts, deposits and collection of payments for all external venue rentals

Coordinate all event set-up, tear down, and follow-up processes 

Create schedules for event attendees or staff needed for each event 

Communicate to clients any updates or concerns, and arrange all details to ensure a successful event

Solve problems that may arise during events 

Maintain event rooms, breakroom and copy room organized 

Keep up with AV system components, cables and other organizational materials 

Other duties, as required or requested 

Tax Support Programs: 

Tax preparation program support during tax season 

Support W7 (ITIN) applications and renewals 

 

Qualifications

Qualifications (Education and Experience): 

2 years of experience as a bookkeeper 

Bachelor’s degree in Accounting or related field from an accredited institution 

Skilled in using MS Office and popular accounting software 

Eye for detail 

Accurate data entry experience 

Ability to communicate effectively, both orally and in writing 

Integrity and confidentiality; a position that requires one to maintain an entire organization’s financial records requires one’s moral character to be at the highest level. 

In-depth knowledge of necessary bookkeeping procedures, best practices, and terminology 

Data management skills 

Excellent organizational skills 

 

Additional Information

Benefits

Salary and Benefits 

Annual salary is $40,000 

Medical and Dental insurance 

PTO Benefits: 18 vacation/personal days and 12 sick days for all full-time employees

Holidays – 10 paid holidays for all full-time employees 

Flexible 9-5pm schedule, with occasional evenings or Saturdays as needed 

Paid parental leave for full-time employees who complete two years with the organization

Ongoing training and development 

Dynamic and engaging team

How to Apply

About Conexión Américas 

Conexión Américas is a statewide Latino nonprofit organization based in Nashville, Tennessee. Our mission is to build a welcoming community and create opportunities where Latino families can belong, contribute and succeed. Our organization was founded in 2002 to address some of the most pressing challenges created by recent demographic changes in Middle Tennessee as Latino families come to this region searching for a better quality of life. 

Only candidates who can demonstrate total commitment to the mission and values of Conexión Américas should apply. Please read about our mission and values on our website at www.conexionamericas.org. 

For more information about Conexión Américas, visit us at www.conexionamericas.org and check our organization’s profile at www.GivingMatters.com 

To Apply: 

Please submit a cover letter, resume, and references to Adriana De leon, Associate Director of Finance and Administration by email to Adriana@conexionamericas.org. 

No phone calls or in-person inquiries, please.

 

Details

  • Date Posted: August 17, 2022
  • Type: Full-Time
  • Job Function: Accounting / Financial Management
  • Service Area: Other
  • Salary Range: 40,000