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National Health Care for the Homeless Council

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Administrative Coordinator

National Health Care for the Homeless Council


Job Summary

Organizational Description

The National Health Care for the Homeless Council (the Council) is the premier national organization working at the nexus of homelessness and health care. Since 1986, we have brought together thousands of health care professionals, medical respite care providers, people with lived experience of homelessness, and advocates. Our 200+ Organizational Members include Health Care for the Homeless health centers, respite programs, and housing and social service organizations across the country.

Grounded in human rights and social justice the Council’s mission is to build an equitable, high-quality health care system through training, research and advocacy in the movement to end homelessness. As an organization, we believe an inclusive and open environment fosters creativity, contributes to the quality of our work, and provides growth opportunities for our employees. Additional information is available at

The Council is an equal opportunity employer and provides opportunities to all applicants without regard to race, ethnicity, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status.

Job Summary

The Administrative Coordinator will have responsibilities in the areas of finance and administration to include: bookkeeping, office and clerical support, database management and various operational tasks.

Job Responsibilities

Job Responsibilities

  1. Perform a variety of office support duties and related activities as needed including:
  • Light receptionist duties, including but not limited to greeting visitors, answering the phone and maintaining the phone system.
  • Responsible for ensuring that the office is stocked with supplies and purchases other items as requested.
  • Coordinates maintenance of office and office equipment such as copier, postage machine, printers, etc.
  • Coordinates staff and constituent travel arrangements and paperwork.
  • Provides clerical support such as making copies, scanning, preparing packets, etc.
  • Assists in seeing that the Council’s IT inventory is properly maintained and kept up-to-date.
  • Assists with the planning and related details (as requested) for off-site meetings such as the Council’s National Conference and Leadership Summit.
  1. Bookkeeping and recordkeeping responsibilities that may include:
  • Prepares all deposit scans including checks, online, credit card and cash donations ensuring that all coding and back up is correct and attached.
  • Enters AR/AP into Quick Books as requested.
  • Prepares and enters journal entries into Quick Books as requested.
  • Brings deposits to the bank.
  • Enters all incoming donations in FileMaker database.
  • Reaches out to credit card donors to update credit card information as needed.
  • Monitors donor systems- for donations and record donations in FileMaker pro.
  • Manages for conference payments, refunds, and assists with registrations
  1. Other Administrative Duties
  • Acts as the organizational point person for FileMaker
  • Responsible for maintaining and updating the organizational database FileMaker for contacts, memberships and corporate affiliates.
  • Responsible for running reports from FileMaker for staff as requested.
  • Assists with recruitment and hiring.
  • Performs other duties as requested.


Education, Experience and Skills:

  • College degree or equivalent work experience.
  • 2+ years of administrative support work preferred.
  • 2+ years accounts receivable/accounts payable experience or equivalent education preferred.
  • Intermediate knowledge of Microsoft Office Word, Excel and Outlook.
  • Intermediate knowledge of Quick Books or other financial system preferred.
  • Experience working with database systems.
  • Able to operate a variety of office equipment, including photocopier, fax, postage meter and personal computer.
  • Excellent oral and written communications skills and the ability to work well with a variety of people.
  • Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail and follow through on issues in a timely manner.
  • Flexible, willing to assist in all Council projects and willing to learn.
  • Handles confidential matters professionally and with discretion.

Physical Requirements:

  • Lifting up to 20 pounds

Personal Characteristics:

  • Be personally supportive of the stated mission and values of the organization.
  • High degree of personal organization
  • Self-motivated and able to work with minimal supervision
  • Able to adapt to a changing work environment and manage a variety of different tasks
  • Able to commit to progressive resolution of socioeconomic issues
  • Comfort and ability to work effectively with people from different cultures and socioeconomic backgrounds.
  • Commitment to a collaborative team approach to organizational tasks.
  • Protects organization’s value by keeping information confidential.
  • Exceptional customer service skills.

Additional Information




Paid Time Off

How to Apply

To Apply

Please send a cover letter detailing your interest, qualifications, and salary requirements along with your resume to the following e-mail address: Subject line: Administrative Coordinator Position.

Resumes without cover letters will not be considered. Interviews will be granted according to the qualifications of the applicant.


  • Date Posted: June 17, 2020
  • Type: Full-Time
  • Job Function: Accounting / Financial Management
  • Service Area: Government