Meet our 2022 Salute to Excellence Finalists!

University School of Nashville

Administrative Assistant – Middle School

University School of Nashville


Job Summary

University School of Nashville seeks a full-time Administrative Assistant to support the Head of Middle School, the Assistant Head of Middle School, and the middle school faculty at this highly respected K-12 independent school. This hourly support staff position is full-time (12 months), non-exempt, and reports to the Head of Middle School. The Administrative Assistant must be available to work school office hours (7:15 am – 4:15 pm), as well as for occasional evening and weekend events. Punctuality is a priority.


University School of Nashville is an independent, non-sectarian, co-educational day school with enrollment of 1,080 students in kindergarten through twelfth grade. In 1915, the George Peabody College for Teachers opened Peabody Demonstration School, USN’s predecessor, which earned acclaim for its curriculum and faculty. In 1974, Peabody College announced plans to close PDS, and a group of parents, alumni, students, and teachers reconstituted and re-chartered the school as University School of Nashville. 

USN’s midtown location adjacent to Vanderbilt University and its Peabody College for Teachers reminds us each day of our beginnings 107 years ago in the demonstration school culture of innovation and educational best practices. It’s a vibrant educational community for both students and teachers in the midst of a dynamic city.

In the USN community, students expect much of each other, and faculty benefit from that high standard. We seek educators who are enthusiastic about their own learning to complement their work and we offer many opportunities for professional growth. USN is committed to creating an institutional environment that mirrors the cultural and ethnic composition of greater Nashville. USN encourages a diverse applicant pool and provides equal employment opportunities for employees and job applicants.

To safeguard the health and well-being of the USN community from the risks associated with COVID-19, all employees are subject to USN’s policies regarding COVID-19. As of January 7, 2022, more than 97% of employees and more than 87% of USN students K-12 are fully vaccinated, and the school strongly encourages all families to pursue vaccination.

Job Responsibilities

The Middle School Administrative Assistant will provide a wide range of administrative support including office management, scheduling and data entry, serving as the primary point of contact for middle school students and their families, maintaining the middle school office and faculty room spaces, scheduling substitutes and maintaining substitute records, and helping with special events as needed. The Administrative Assistant will also provide support to middle school faculty as needed including photocopying, preparing packets, answering and directing phone calls and emails, and stocking supplies.


Qualifications include strong organization and communication skills, experience with systems and organization, an appreciation for middle school aged students, and experience in a diverse community setting. USN has a deep commitment to equitable and just community spaces. Candidates should be knowledgeable of equity and inclusion and how to support students and faculty. 

Education and Experience

  • High School diploma or equivalent required, college degree preferred
  • Prior administrative office management experience preferred
  • Competency in Microsoft Office, gmail, and database management
  • Experience working in an equitable and inclusive community setting

Skills and Abilities

  • Dependable professional with excellent organizational skills, initiative, attention to detail, and a positive attitude
  • Possess strong computer skills and experience with Microsoft Word, Excel, Google Suite, and database management
  • Excellent oral and written communication skills
  • Eagerness to learn and ability to adapt to change; commitment to one’s own professional development
  • Work independently and flexibly in a busy, open, and active environment
  • Work professionally and collaboratively with colleagues and other members of the USN community

Additional Information


In addition to competitive salaries, University School of Nashville offers a full range of benefits including:

  • health, dental, vision insurance and HSA contributions
  • 403(b) retirement plan with 6% match
  • paid time off
  • professional growth opportunities
  • educational assistance program
  • public transportation passes

How to Apply

Interested candidates must complete the online application for this position available at For more information about University School, visit the school’s website at  


  • Date Posted: May 31, 2022
  • Type: Full-Time
  • Job Function: Administrative
  • Service Area: Education
  • Start Date: 07/01/2022