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Park Center

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Administrative Assistant / HR

Park Center

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Job Summary

Under the direct supervision of the Director of Human Resources, provides administrative support for the Human Resources Director and receptionist duties. In addition to receptionist duties each morning, the administrative assistant coordinates recruitment systems, New Hire processes, performs duties related to payroll, answers routine correspondence and assembles highly confidential and sensitive information. Deals with a diverse group of external callers and visitors as well as internal contacts at all levels of the organization. Prioritizes and organizes diversified workload.

Job Responsibilities

Assist with Human Resources activities

  1. Assists with new hire processing, conducts online background checks, schedules drug screens, TB skin test, organize and prepare new hire packets and I-9s.
  2. Prepares routine correspondences, birthday cards to employees, new hire offer letter and other general correspondence.
  3. Assist the recruiting and employment process by posting vacant position to internal and to external websites. Forwards appropriate résumés and applications to the hiring manager.
  4. Assist Human Resources Director with various projects, benefits enrollment, performance review preparation, and benefits invoice preparation.
  5. Assist with preparation of employee events (trainings, orientation, etc.)
  6. Review Park Center HR Policies and Procedures for consistency, best practice, and clarity.

File Maintenance

  1. Set up new employee’s personnel and benefits file according to predetermine process
  2. Ensure that required documents are executed by the new employee and placed in the employee personnel file.
  3. Files papers and appropriate documents in employee personnel files
  4. Arranges TB Skin tests
  5. Audit files, process terminated employee files, I-9s, etc.
  6. Purges and expunges files according to legal guidelines
  7. Processed calendar and paperwork for FMLA, ADA, Workers Comp accommodations

Recruiting, On-Boarding, and Off-boarding

    1. Recruits though Indeed, CNM, and expanded sites for diversity
    2. Sends incoming resumes and applications to appropriate supervisor for review
    3. Processes new employees in HRIS
    4. Sets calendar reminders for HR Director when employee meets 60 days for benefit elections and sending 90-day eval forms to the supervisor of the new employee
    5. Sets Exit Interviews with resigning employees
    6. Processes terminated employees’ files

Coordinates Meetings

  1. Assists Director of Human Resources with committee and group meetings assigned to Human Resources: meeting minutes, scheduling, calendar reminders, supporting documents, etc.
  2. Coordinates upcoming meetings with HR Director and interested parties
  3. Coordinates scheduling and communications as directed by the CEO.

Receptionist Responsibilities

  1. Welcomes visitors, members, and employees of Park Center to the building.
  2. Directs individuals to the appropriate location.
  3. Facilitates communication with the correct program or employee receiving visitors.
  4. Communicates any needs: restrooms, security, etc.
  5. Follows Member-specific protocol as outlined in Park Center procedures, training, and policy.
  6. Functions as site Safety representative conducting safety drills, recording issues, and communicating information regularly to Quality and Operations.
  7. Promotes cultural competence and diversity
  8. Collaborates with staff, members, and the community to gain the perspectives of others having diverse opinions, abilities, values, beliefs, perspectives, and ethnic or cultural backgrounds.
  9. Takes deliberate steps to increase own cultural competency by attending trainings, events, discussions, workshops, etc.

Qualifications

QUALIFICATIONS

  • Associated degree or equivalent from a two-year college or technical school, 2-3 years’ experience will be considered
  • One-year experience in human resources or one-year experience in payroll ​
  • Excellent communication skills
  • Proficient in Microsoft Office Suite

WORKING CONDITIONS

The job operates in a professional office environment.  This role routinely uses standard office equipment, such as computers, phones, photocopiers, filing cabinets, and fax machines.

​PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job.

​Ability to talk, hear and see, with the visual acuity to detect errors. Requires the ability to sit or stand for long periods This position requires the ability to file, lift office products, occasionally up to 15 pounds. Occasional stooping and bending.

Additional Information

How to Apply

Submit a resume to resume@parkcenternashville.org and to complete an online application at our website: www.parkcenternashville.org

Details

  • Date Posted: January 28, 2021
  • Type: Full-Time
  • Job Function: Administrative
  • Service Area: Health (Physical, Mental)