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West End United Methodist Church

Administrative Assistant for Worship & Music

West End United Methodist Church

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Job Summary

To provide administrative (clerical) support worship and the music/fine arts ministries

Job Responsibilities

  • Create and distribute worship bulletins and scripts for weekly and special services, concerts, and other activities as needed.
  • Copy Worship CD’s for shut-ins and special requests.
  • Manage Music department rosters including adult, children, youth, and handbell choirs.  Coordinate with the director of membership to make sure information shared with church databases.
  • Manage music department robes including robe assignment lists and coordinating annual cleaning.
  • Execute financial administration of the worship and music department including invoices and payroll. 
  • Order supplies for worship. 
  • Coordinate with the Senior Pastor’s Administrative Assistant and with the Associate Minister of Music on musicians for weddings. 
  • Produce monthly Chancel Choir newsletter.
  • Coordinate Chancel Choir seasonal birthday celebrations.
  • Coordinate annual Chancel Choir retreat.
  • Produce annual Chancel Choir photo directory.
  • Coordinate with Senior Administrative Assistant on facility needs including facility (gold sheet) requests and child care requests. 
  • Included among staff who cover the front desk when receptionist is on break or absent
  • Other duties as assigned.
  • Regular and reliable attendance at job site.

Qualifications

  • Solid interpersonal skills using tact, diplomacy and confidentiality
  • Ability to shift between changing priorities, working with accuracy and speed
  • Ability to listen, learn and communicate effectively
  • Focus, discipline and ability to self-direct work with minimal direct supervision
  • Computer literacy in Microsoft Office Suite (esp. Word and Publisher) and Google Mail with speedy and accurate data input skills
  • Model teamwork and cooperative decision-making in work with staff

Ability to meet deadlines

Additional Information

Benefits

Part-time employees are eligible to participate in the church’s retirement plan.

How to Apply

Please apply on our website at http://www.westendumc.org/about/job-openings

You may also reach out to Melanie Paulson if you need to apply by some other method.  615-983-8825. Please note, applicants will not be contacted until the job has been posted for a couple of weeks unless assistance is needed.

Details

  • Date Posted: August 11, 2020
  • Type: Part-Time
  • Job Function: Administrative
  • Service Area: Religious
  • Start Date: 09/28/2020
  • Salary Range: 14.50/hr
  • Working Hours: 25 hours weekly/Tues, Wed, & Thurs