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West End United Methodist Church

Administrative Assistant for Worship & Music

West End United Methodist Church


Job Summary

To provide administrative (clerical) support worship and the music/fine arts ministries

Job Responsibilities

  • Create and distribute worship bulletins and scripts for weekly and special services, concerts, and other activities as needed.
  • Copy Worship CD’s for shut-ins and special requests.
  • Manage Music department rosters including adult, children, youth, and handbell choirs.  Coordinate with the director of membership to make sure information shared with church databases.
  • Manage music department robes including robe assignment lists and coordinating annual cleaning.
  • Execute financial administration of the worship and music department including invoices and payroll. 
  • Order supplies for worship. 
  • Coordinate with the Senior Pastor’s Administrative Assistant and with the Associate Minister of Music on musicians for weddings. 
  • Produce monthly Chancel Choir newsletter.
  • Coordinate Chancel Choir seasonal birthday celebrations.
  • Coordinate annual Chancel Choir retreat.
  • Produce annual Chancel Choir photo directory.
  • Coordinate with Senior Administrative Assistant on facility needs including facility (gold sheet) requests and child care requests. 
  • Included among staff who cover the front desk when receptionist is on break or absent
  • Other duties as assigned.
  • Regular and reliable attendance at job site.


  • Solid interpersonal skills using tact, diplomacy and confidentiality
  • Ability to shift between changing priorities, working with accuracy and speed
  • Ability to listen, learn and communicate effectively
  • Focus, discipline and ability to self-direct work with minimal direct supervision
  • Computer literacy in Microsoft Office Suite (esp. Word and Publisher) and Google Mail with speedy and accurate data input skills
  • Model teamwork and cooperative decision-making in work with staff

Ability to meet deadlines

Additional Information


Part-time employees are eligible to participate in the church’s retirement plan.

How to Apply

Please apply on our website at

You may also reach out to Melanie Paulson if you need to apply by some other method.  615-983-8825. Please note, applicants will not be contacted until the job has been posted for a couple of weeks unless assistance is needed.


  • Date Posted: August 11, 2020
  • Type: Part-Time
  • Job Function: Administrative
  • Service Area: Religious
  • Start Date: 09/28/2020
  • Salary Range: 14.50/hr
  • Working Hours: 25 hours weekly/Tues, Wed, & Thurs