Administrative Assistant for Worship & Music

West End United Methodist Church

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Job Summary

To provide administrative (clerical) support worship and the music/fine arts ministries

Job Responsibilities

• Create and distribute worship bulletins and scripts for weekly and special services, concerts, and other activities as needed.
• Copy Worship CD’s for shut-ins and special requests.
• Manage Music department rosters including adult, children, youth, and handbell choirs.  Coordinate with the director of membership to make sure information shared with church databases.
• Manage music department robes including robe assignment lists and coordinating annual cleaning.
• Execute financial administration of the worship and music department including invoices and payroll. 
• Order supplies for worship. 
• Coordinate with the Senior Pastor’s Administrative Assistant and with the Associate Minister of Music on musicians for weddings. 
• Produce monthly Chancel Choir newsletter.
• Coordinate Chancel Choir seasonal birthday celebrations.
• Coordinate annual Chancel Choir retreat.
• Produce annual Chancel Choir photo directory.
• Coordinate with Senior Administrative Assistant on facility needs including facility (gold sheet) requests and child care requests. 
• Included among staff who cover the front desk when receptionist is on break or absent
• Other duties as assigned.
• Regular and reliable attendance at job site.

Qualifications

• Solid interpersonal skills using tact, diplomacy and confidentiality
• Ability to shift between changing priorities, working with accuracy and speed
• Ability to listen, learn and communicate effectively
• Focus, discipline and ability to self-direct work with minimal direct supervision
• Computer literacy in Microsoft Office Suite (esp. Word and Publisher) and Google Mail with speedy and accurate data input skills
• Model teamwork and cooperative decision-making in work with staff

Ability to meet deadlines

Additional Information

Benefits

How to Apply

Please apply on our website at http://www.westendumc.org/about/job-openings

You may also reach out to Melanie Paulson if you need to apply by some other method.  615-983-8825. Please note, applicants will not be contacted until the job has been posted for a couple of weeks unless assistance is needed.

Details

• Date Posted: August 11, 2020
• Type: Part-Time
• Job Function: Administrative
• Service Area: Religious
• Start Date: 09/28/2020
• Salary Range: 14.50/hr
• Working Hours: 25 hours weekly/Tues, Wed, & Thurs