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East End United Methodist Church

Administrative Assistant/Building Finance Assistant

East End United Methodist Church

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Job Summary

Administrative & Finance Assistant, East End United Methodist Church. Exciting opportunity to work with wonderful staff, community members and support the building of a new church! Duties include office tasks, receptionist & financial bookkeeping.  Need office, computer and financial skills with preference for bachelors and min. 3 yrs experience. Competitive salary for full-time position at $20/hr, paid vacation & holidays with stipend for health benefits. We are an equal opportunity employer and invite you to come join our inclusive team.

Job Responsibilities

1.  In consultation with Pastor and church staff/volunteers, prepare weekly church bulletin, print mailing labels, deliver to Post Office for mailing and upload to website for email distribution. 

2.   Prepare sanctuary for worship. 

3.   Maintain church calendar and church bulletin board. 

4.  Maintain records of Sunday school and church attendance.

5.  Check voice mail and  take messages for pastor and other professional church staff, change answering machine messages as necessary.

6.  Assist membership secretary with maintaining list of church members including births, deaths, baptisms, marriages, birthdays, removals and transfers as required for local church and district office according to the Discipline of the United Methodist Church.

7.  Maintain contact list for both church members and for non-members who participate in church activities.  

8.  Work with lay leaders to ensure preparations of reports required for annual Charge Conference.

9.  Make photocopies for Administrative Council and other committee meetings as required.  (Infrequent with online/Zoom meetings)

10. Order office and some custodial supplies as needed.

11.  Process incoming mail and email.  Process outgoing mail and email including weekly in-person & online bulletins, monthly financial statements, reports and committee notices, weekly eBlasts, weekly eVotions.

12.  Send acknowledgements for memorial and honoraria or special gifts.

13.  Maintain and update website on weekly basis including uploading bulletin and calendar of events.

14.  Maintain Facebook, Twitter, Instagram Accounts, and online directory.

15.  Assist pastor and trustees with basic building use tasks including assisting person utilizing the building and basic maintenance and repair vendors with scheduling, facility layout and procedures. 

16.  Update message on church sign in a timely manner according to established policy and procedure.

17.  Maintain church data base

18.  Complete/Process Annual Reports, year-end giving statements, annual tax records (W2s, 1099s), month-end contributions & Venmo reports.

19.  Data enter, process, track and report out giving (income) and payables across all accounts.  Maintain communications and working relationships with church vendors, banks, stock brokerage and UM account managers.

20.  Assist staff and committees with administrative, payroll, and financial questions/needs.

21. Attend committees as necessary such as Administrative Council, building committee, Finance, etc that maybe needed for building project and church operations.

22. Create and maintain a financial tracking system of all FEMA invoices ensuring that no sales tax is being charged and invoices are accurate prior to FEMA submission.

 

Qualifications

Qualifications

High School diploma or equivalent, Bachelors degree preferred

Computer skills including Microsoft Word, Excel, Power Point. Quicken is desired

Financial and computational skills to maintain an excel spreadsheet, check invoices and reconcile issues regarding building expenses

Website maintenance

Excellent organizational skills

Excellent verbal and written skills

Caring, welcoming and confidential individual

Ability to attend evening meetings when necessary

Experiences

Prefer at least 3 years experience in similar positions e.g. Administrative Assistant, Office Manager, Bookkeeper, Records Management, Executive Secretary

Additional Information

Benefits

Paid Vacation

Stipend for Health Insurance

How to Apply

Please send your resume and cover letter to scott@eastendumc.org

Details

  • Date Posted: January 3, 2022
  • Type: Full-Time
  • Job Function: Accounting / Financial Management
  • Service Area: Religious
  • Start Date: 01/15/2022
  • Salary Range: $20 per hour
  • Working Hours: 40 hours/wk; M-F 8:00 AM-5:00 PM