Administrative Assistant – Admissions Office

University School of Nashville

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Job Summary

University School of Nashville seeks a warm, welcoming, and organized Administrative Assistant to assist in the day-to-day operations of the Admissions Office, provide support to the Admissions team, and serve as the first point of contact for the Admissions Office. This hourly support staff position is full-time (12 months), non-exempt, and reports to the Director of Admissions. The Administrative Assistant must be available to work school office hours (7:30 am – 4:30 pm), as well as occasional evening and weekend events.

USN has a deep commitment to equitable and just community spaces. Candidates should have an awareness of the ways in which implicit biases in race, ethnicity, gender identity and socioeconomic class can shape social interactions and community culture. Candidates should be able to translate that awareness into demonstrable actions that promote equitable and just programming. 

University School of Nashville is an independent, non-sectarian, co-educational day school with enrollment of 1,080 students in kindergarten through twelfth grade. In 1915, the George Peabody College for Teachers opened Peabody Demonstration School, USN’s predecessor, which earned acclaim for its curriculum and faculty. In 1974, Peabody College announced plans to close PDS, and a group of parents, alumni, students, and teachers reconstituted and re-chartered the school as University School of Nashville. 

USN’s midtown location adjacent to Vanderbilt University and its Peabody College for Teachers reminds us each day of our beginnings 107 years ago in the demonstration school culture of innovation and educational best practices. It’s a vibrant educational community for both students and teachers in the midst of a dynamic city.

In the USN community, students expect much of each other, and faculty benefit from that high standard. We seek educators who are enthusiastic about their own learning to complement their work and we offer many opportunities for professional growth. USN is committed to creating an institutional environment that mirrors the cultural and ethnic composition of greater Nashville. USN encourages a diverse applicant pool and provides equal employment opportunities for employees and job applicants.

To safeguard the health and well-being of the USN community from the risks associated with COVID-19, all employees are subject to USN’s policies regarding COVID-19. As of January 7, 2022, more than 97% of employees and more than 87% of USN students K-12 are fully vaccinated, and the school strongly encourages all families to pursue vaccination.

 

Job Responsibilities

The Administrative Assistant will provide a wide range of administrative support including serving as a primary point of contact for prospective families, maintaining the admissions database, event planning, maintaining files and correspondence, and ordering supplies, among other duties. A high level of professionalism, organizational skills, and attention to detail is required, in addition to strong interpersonal skills.

Qualifications

Education and Experience

• High School diploma or equivalent required, college degree preferred
• Prior administrative office management experience preferred
• Competency in Word, Excel, gmail, and database software

Skills and Abilities

• Demonstrate initiative, excellent organization skills, attention to detail, and the ability to meet deadlines
• Possess strong verbal and written communication skills
• Meet the demands of an open and active working environment with a positive outlook and professional demeanor
• Be eager to learn, able to adapt to change, and committed to one’s own professional growth
• Work collaboratively with colleagues, students, parents, and other members of the USN community
• Possess strong computer skills, as well as the facility to learn new programs quickly
• Be dependable and discreet with regard to needs for confidentiality
• Knowledge of and appreciation for diversity, equity, and inclusion work

Additional Information

Benefits

How to Apply

Interested candidates must complete the online application for this position available at www.usn.org/jobs. For more information about University School, visit the school’s website at www.usn.org.  

Details

• Date Posted: May 27, 2022
• Type: Full-Time
• Job Function: Administrative
• Service Area: Education
• Start Date: 07/01/2022