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Nashville Organized for Action and Hope (NOAH)

Administrative Assistant

Nashville Organized for Action and Hope (NOAH)


Job Summary

Performs administrative and office support activities for multiple staff and board members. Reports to the Organizing Director.

Job Responsibilities


    • Provide direct support to the NOAH Office, task forces, and other NOAH structures, coordinated through the Organizing Director
    • Purchase/Order office supplies; Prepare meeting materials, copies, etc.
    • Answer and direct phone calls and email communications
    • Prepare and distribute materials for monthly Board and Executive Committee meetings, and NOAH public meetings
    • Maintain hardcopy and electronic filing system
    • Monitor office equipment and arrange needed maintenance and repairs
    • Provide general support to visitors

    • Track meeting attendance for all NOAH meetings; Maintain Every Action database, recording contact information and resolving discrepancies
    • Process Membership forms for NOAH Member organizations
    • Maintain records for NOAH board representatives from member groups

    • Draft eblasts using the Every Action system
    • Generate mailings using data exported from Every Action
    • Post messages on Facebook, Twitter, and Instagram
    • Create flyers and graphics (Canva or other program desired)
    • Set up Zoom meetings, webinars, Facebook Live, and other platforms
    • Assist with the content of the NOAH website (WordPress knowledge desired)

    • Assist Treasurer with entering transactions in QuickBooks Online
    • Ensure consistency between QuickBooks data and Every Action donor transaction data
    • Track funding deadlines (e.g., federal and state reporting, grants) and ensure they are met
    • Assist staff in fundraising events and grant-writing

    • Other duties as assigned
    • Attend Monthly Membership Meetings as well as occasional meetings at night or on weekends.



  • Proven administrative assistant experience
  • Knowledge of office management systems and procedures
  • Excellent time management skills and ability to multi-task and prioritize work
  • Attention to detail and problem-solving skills
  • Excellent written and oral communication skills
  • Strong organizational and planning skills
  • Proficiency in MS Office: Word, Excel, Outlook
  • Unconscious bias or implicit bias training is required, to be completed in 6 months after hire.
  • Commitment to NOAH’s Mission: To build a powerful coalition of faith-based and community organizations so their constituents gain a real voice in public affairs and community issues.

Desirable Skills

  • Familiarity with the Mac operating system and QuickBooks Online
  • Familiarity with Every Action database management system and Voter Activation Network
  • Familiarity with social media and graphics programs (preferred)

Additional Information


Compensation: $18 per hour, depending on experience (full-time, non-exempt position); benefits: Health Insurance Stipend, Cell Phone Stipend, Paid Vacation and Sick Leave

How to Apply

Email your resume and cover letter to the Personnel Committee at No phone calls or faxes will be accepted.


  • Date Posted: August 29, 2023
  • Type: Full-Time
  • Job Function: Administrative
  • Service Area: Social / Human Services
  • Start Date: 09/18/2023
  • Working Hours: 40 hours/wk; M - F, 8 am - 4:30 pm, some weekend days