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Nashville Organized for Action and Hope (NOAH)

Administrative Assistant

Nashville Organized for Action and Hope (NOAH)

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Job Summary

Performs administrative and office support activities for multiple staff and board members. Reports to Organizing Director.

Job Responsibilities

  1. GENERAL ADMINISTRATIVE SUPPORT
    • Provide direct support to the NOAH Office, task forces, and other NOAH structures, coordinated through the Organizing Director
    • Purchase/Order office supplies; Prepare meeting materials, copies, etc.
    • Answer and direct phone calls and email communications
    • Prepare and distribute materials for monthly Board and Executive Committee meetings, and NOAH public meetings
    • Maintain hardcopy and electronic filing system
    • Monitor office equipment and arrange needed maintenance and repairs
    • Provide general support to visitors
  2. DATABASE AND MEMBERSHIP INFORMATION
    • Track meeting attendance for all NOAH meetings; Maintain Every Action database, recording contact information and resolving discrepancies
    • Process Membership forms for NOAH Member organizations
    • Maintain records for NOAH board representatives from member groups
  3. COMMUNICATIONS
    • Draft eblasts using Every Action system
    • Generate mailings using data exported from Every Action
    • Post messages on Facebook, Twitter, Instagram
    • Create flyers and graphics (Canva or other program desired)
    • Set up Zoom meetings, webinars, Facebook Live, and other platforms
    • Assist with content of NOAH website (WordPress knowledge desired)
  4. FINANCES AND FUNDRAISING
    • Assist Treasurer with entering transactions in QuickBooks Online
    • Ensure consistency between QuickBooks data and Every Action donor transaction data
    • Track funding deadlines (e.g., federal and state reporting, grants) and ensure they are met
    • Assist staff in fundraising events and grant-writing
  5. FLEXIBILITY
    • Other duties as assigned
    • Attend Monthly Membership Meetings as well as occasional meetings at night or on weekends.

Qualifications

Requirements 

  • Proven administrative assistant experience
  • Knowledge of office management systems and procedures
  • Excellent time management skills and ability to multi-task and prioritize work
  • Attention to detail and problem-solving skills
  • Excellent written and oral communication skills
  • Strong organizational and planning skills
  • Proficiency in MS Office: Word, Excel, Outlook
  • Unconscious bias or implicit bias training required, to be completed in 6 months after hire.
  • Commitment to NOAH’s Mission: To build a powerful coalition of faith-based and community organizations so their constituents gain a real voice in public affairs and community issues.

Desirable Skills

  • Familiarity with Mac operating system and QuickBooks Online
  • Familiarity with Every Action database management system and Voter Activation Network
  • Familiarity with social media and graphics programs (preferred)

Additional Information

Benefits

Benefits: Health Insurance Stipend, Cell Phone Stipend, Paid Vacation and Sick Leave

How to Apply

Email resume and cover letter to the Personnel Committee Chair, Rev. Herbert Lester, at personnel@noahtn.org. No phone calls or faxes will be accepted.

Details

  • Date Posted: January 5, 2023
  • Type: Full-Time
  • Job Function: Administrative
  • Service Area: Community Development
  • Start Date: 02/01/2023
  • Salary Range: 18/hour
  • Working Hours: 40 hours/wk; M-R, 8 am - 4:30 pm, some weekend days