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West End United Methodist Church

Administrative Assistant

West End United Methodist Church


Job Summary

To support worship and the music/fine arts ministries and the property operations manager


Part-time Position: Non-Exempt/20hours weekly/Tuesday, Thursday, and one flex day. Must be able to attend Tuesday afternoon worship staff meetings


Job Responsibilities

Regular Duties as Assistant to Worship and Music

  • Create and distribute worship bulletins and scripts for weekly and special services, concerts, and other activities as needed.
  • Manage Music department rosters including adult, children, youth, and handbell choirs.  Coordinate with the director of membership to make sure information shared with church databases.
  • Execute invoices of the worship and music department.
  • Produce monthly Chancel Choir newsletter.
  • Produce annual Chancel Choir photo directory.
  • Coordinate with Senior Administrative Assistant on facility needs including facility (gold sheet) requests and child care requests. 
  • Included among staff who cover the front desk when receptionist is on break or absent
  • Other duties as assigned.
  • Regular and reliable attendance at job site.

Regular Duties as Assistant to Property

     Responsible for coordination of meetings for outside groups. Duties include:

  • Mail/email applications and renewal packages
  • Screen applications by asking appropriate questions
  • Present requests to staff for approval
  • Coordinate set-up information; answer questions
  • Receive applications and payments for use of space
  • Complete goldsheets/greensheets for outside groups

Other duties as needed including the creation and distribution of daily custodial checklists


Job Specifications

  • Solid interpersonal skills using tact, diplomacy and confidentiality
  • Ability to shift between changing priorities, working with accuracy and speed
  • Ability to listen, learn and communicate effectively
  • Focus, discipline and ability to self-direct work with minimal direct supervision
  • Computer literacy in Microsoft Office Suite (esp. Word and Publisher) and Outlook with speedy and accurate data input skills
  • Good written communication skills (ex. grammar, spelling)
  • Model teamwork and cooperative decision-making in work with staff
  • Realm-Church Membership Directory Database
  • Ability to meet deadlines

Working conditions

  • Light physical activity performing, non-strenuous daily tasks of an administrative nature with moderate noise.  Well-lit, heated and/or air-conditioned indoor office setting with adequate ventilation.
  • Physical Demands: To coordinate work, ability to sit for long periods of time, able to stand, walk, sit, use hands to finger, handle or feel, reach with hands and arms (occasionally overhead), stoop, kneel, talk to and hear staff and visitor requests, and also occasionally lifts or carries or otherwise moves and positions objects weighing up to 30 pounds.  Light physical activity performing non-strenuous daily activities of an administrative nature, using close vision with moderate noise.
  • Continuous work on a computer to carry out daily tasks.
  • Ability to use general office equipment to include but not limited to using a multi-line phone system, a multi-function copier, automated folding machine, multifunction printer, fax machine, and postage machine.

Additional Information



How to Apply

Please complete our online application at:  https://www.westendumc.org/job-application

Applicants do not need to be a member of West End UMC.

We are an equal employment opportunity employer.


  • Date Posted: September 12, 2022
  • Type: Part-Time
  • Job Function: Administrative
  • Service Area: Religious
  • Start Date: 10/06/2022
  • Salary Range: 15.00
  • Working Hours: 20 hrs/week