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Williamson County CASA

Administrative Assistant

Williamson County CASA


Job Summary

Williamson County CASA (Court Appointed Special Advocates), a 501(c)(3) nonprofit corporation located in Franklin, Tennessee, seeks an Administrative Assistant who demonstrates a passion and desire for serving and advocating for the best interests of abused and neglected children in Williamson County. The Administrtaive Assistant serves as the hub for all office activity including support for program staff, development staff, Executive Director, and Board of Directors.


Job Responsibilities

Administrative Responsibilities

  • Answer phones and greet visitors
  • Collect and distribute mail from office and PO Box
  • Prepare communications such as emails, invoices, reports, newsletters and other correspondence
  • Ordering office supplies and other items upon request
  • Other duties as assigned

Development Support

  • Enter donor data and gift information into donor management system
  • Generate and distribute acknowledgment letters for donations
  • Support Director of Development in planning and execution of fundraising events and tabled events
  • Create content for social media accounts and assist Director of Development with planning of future content
  • Design event media (including but not limited to: flyers, invitations, event pages, etc.), advertising and program awareness materials

Program Support

  • Assist with onboarding of new advocates
  • Assist with advocate training and continuing education
  • Label and scan all court orders to appropriate advocate and Advocate Supervisor
  • Maintain advocate and program files


  • Exceptional organization and communication skills
  • Computer proficiency in Microsoft Office and Google Suites
  • Familiarity with the handling of confidential information
  • Collaborative interpersonal skills
  • Self-disciplined and paced, an independent decision-maker capable of prioritizing and completing tasks
  • Creativity and basic media design skills
  • Problem-solver

Core Competencies

  • Integrity and trust
  • Organization
  • Collaborative and team player
  • Resilient

Additional Information


  • Health, Dental and Vision Insurance
  • Paid Holidays
  • Paid Time Off

How to Apply

Email resume to Executive Director, Emily Layton


  • Date Posted: August 26, 2022
  • Type: Full-Time
  • Job Function: Administrative
  • Service Area: Children / Youth
  • Start Date: 09/12/2022
  • Working Hours: 40 hrs/wk, M-F 8:30am-4:30pm