Administrative Assistant

Job Purpose:

The position will perform administrative and general office support to the Executive Director of the Donelson Hermitage Chamber of Commerce. 

Job Responsibilities:

1.

Provide administrative support, including but not limited to: typing of documents, answering phone, preparing mail and correspondence, filing, greeting visitors, answering questions, and making event registrations.

2.

Prepare all invoices in Chamber Master and cross post to QuickBooks for membership, renewals, internal and external customer billings; and prepare payment of invoices.

3.

Provide Treasurer with information needed to prepare monthly and quarterly financial reports to the Board of Directors; provide the Chamber accountant with information needed to prepare quarterly tax filings and other financial duties as assigned.

4.

Maintain membership reports including representative, contact information and historical membership data using Chamber Master software.

5.

Maintain sponsor database including amounts and designation of sponsorships, and historical sponsorship data.

6.

 In coordination with the Executive Director, maintain and update the website.

7.

Assist the Executive Director in the creation of marketing materials, event programs, awards, membership certificates and other documents

8.

Support the Executive Director with preparation of Chamber events and meetings as directed.

9.

Perform other duties in support of the Executive Director as requested.

Job Qualifications:

Education

High School degree or equivalent required.

Experience

Two to three years of professional office experience or the equivalent.  Proficient in the following computer software programs: QuickBooks, Microsoft Office Suite, and Windows 10.  Chamber Master, CANVA and Mail Chimp are a plus. 

Must possess a valid Tennessee driver’s license and personal auto insurance.

Physical Requirements:

Ability to speak and hear. Close and distance vision. Frequent sitting with some walking and standing. Frequently lifts/carries up to 5 lbs. Ability to occasionally lift and carry 6 – 25 pounds. Continual use of manual dexterity and gross motor skills with frequent use of bi-manual dexterity and fine motor skills.