Administrative Assistant

NOAH (Nashville Organized for Action and Hope)

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Job Summary

NOAH is a coalition of congregations, community organizations and labor groups building civic power through relationships and organizing people to make change in Nashville in issues that are important to our member groups.

NOAH is seeking an Administrative Assistant for administrative and office support for several staff and task force leaders. Reports to the Organizing Director.

Duties fall in several main areas:

1. GENERAL ADMINISTRATIVE SUPPORT
2. DATABASE AND MEMBERSHIP INFORMATION
3. COMMUNICATIONS
4. FINANCES AND FUNDRAISING

Job Responsibilities

Specific Duties include:

1. GENERAL ADMINISTRATIVE SUPPORT
   • Provide direct support to the NOAH Office, task forces, and other NOAH structures, coordinated through the Organizing Director
   • Purchase/Order office supplies; Prepare meeting materials, copies, etc.
   • Answer and direct phone calls and email communications
   • Prepare and distribute materials for monthly Board and Executive Committee meetings, and NOAH public meetings
   • Maintain hardcopy and electronic filing system
   • Monitor office equipment and arrange needed maintenance and repairs
   • Provide general support to visitors
2. DATABASE AND MEMBERSHIP INFORMATION
   • Track meeting attendance for all NOAH meetings; Maintain Every Action database, recording contact information and resolving discrepancies
   • Process Membership forms for NOAH Member organizations
   • Maintain records for NOAH board representatives from member groups
3. COMMUNICATIONS
   • Draft eblasts using Every Action system
   • Generate mailings using data exported from Every Action
   • Post messages on Facebook, Twitter, Instagram
   • Create flyers and graphics (Canva or other program desired)
   • Set up Zoom meetings, webinars, Facebook Live, and other platforms
   • Assist with content of NOAH website (WordPress knowledge desired)
4. FINANCES AND FUNDRAISING
   • Assist Treasurer with entering transactions in QuickBooks Online
   • Ensure consistency between QuickBooks data and Every Action donor transaction data
   • Track funding deadlines (e.g., federal and state reporting, grants) and ensure they are met
   • Assist staff in fundraising events and grant-writing
5. FLEXIBILITY
   • Other duties as assigned
   • Attend Monthly Membership Meetings as well as occasional meetings at night or on weekends.

Qualifications

Requirements

• Proven administrative assistant experience
• Knowledge of office management systems and procedures
• Excellent time management skills and ability to multi-task and prioritize work
• Attention to detail and problem-solving skills
• Excellent written and oral communication skills
• Strong organizational and planning skills
• Proficiency in MS Office: Word, Excel, Outlook
• Unconscious bias or implicit bias training required, to be completed in 6 months after hire.
• Commitment to NOAH’s Mission: To build a powerful coalition of faith-based and community organizations so their constituents gain a real voice in public affairs and community issues.

Desirable Skills

• Familiarity with Mac operating system and QuickBooks Online
• Familiarity with Every Action database management system and Voter Activation Network
• Familiarity with social media and graphics programs (preferred)

Additional Information

Benefits

How to Apply

TO APPLY: Email resume and cover letter to the Personnel Committee Chair, Rev. Herbert Lester, at personnel@noahtn.org. No phone calls or faxes will be accepted.

Details

• Date Posted: April 5, 2022
• Type: Full-Time
• Job Function: Administrative
• Service Area: Community Development
• Start Date: 05/02/2022
• Salary Range: $18 per hr, depending on experience / 40 hr week
• Working Hours: Generally M-F, 40 hrs per week; Some flexibility in hours; Occasional nights or weekends