Administrative Assistant

National Health Care for the Homeless Council

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Job Summary

Administrative Assistant – 30 hrs/wk (Nashville, TN)

Job Title: Administrative Assistant

FLSA Status:            Non-Exempt

Reports To:             Director of Administration and Finance

Job Summary:  The Administrative Assistant provides clerical support for the Administration team. The position also performs duties for accounts receivable and accounts payable. This position is for 30 hours per week.

The National Health Care for the Homeless Council is the premier national organization working at the nexus of homelessness and health care. Since 1986, we have brought together thousands of health care professionals, medical respite care providers, people with lived experience of homelessness, and advocates. Our 200+ Organizational Members include Health Care for the Homeless health centers, respite programs, and housing and social service organizations across the country.

Grounded in human rights and social justice, the Council’s mission is to build an equitable, high-quality health care system through training, research, and advocacy in the movement to end homelessness. As an organization, we believe an inclusive and open environment fosters creativity, contributes to the quality of our work, and provides growth opportunities for our employees. Additional information is available at www.nhchc.org.

Job Summary:  The Administrative Assistant provides clerical support for the Administration team. The position also performs duties for accounts receivable and accounts payable. This position is for 30 hours per week.

Job Responsibilities

• Light receptionist duties, including but not limited to greeting visitors and answering the telephone.
• Responsible for ensuring that the office is stocked with supplies and purchases other items as requested.
• Checks and distributes the mail.
• Prepare all deposits sheets including credit card transactions, checks, and cash, for data entry purposes.
• Scanning, filing, and copying for AP and other department needs.
• Troubleshoot copiers/printers as assigned.
• Assist with maintenance requests. Contact and schedule approved vendor(s) for repairs.
• Assist with making phone calls to vendors to resolve billing issues.
• Maintain W-9 lists for SMEs.
• Provides support for the admin team such as making copies, scanning, preparing packets, etc.
• Coordinates staff and constituent travel arrangements and paperwork.
• Assist with IT inventory and special projects.
• Coordinate recycling with vendors for computers, paper, etc.
• Assist with conference Purchase Orders and registration.
• Assist with invoicing Exhibitors and Sponsors for Conference.
• Assist with posting Council jobs online.
• Assist with Staff Retreat meal/snack and activities planning.
• Maintain Master Calendar.
• Maintain and post Admin forms to SharePoint and SamePage for staff access.
• Other duties as assigned.

Qualifications

Skills:

• Intermediate knowledge of Microsoft Office Word, Excel, and Outlook.
• Able to operate a variety of office equipment, including but not limited to the photocopier, fax, printers, postage meter, and personal computers.
• Excellent oral and written communications skills and the ability to work well with a variety of people.
• Strong organizational skills that reflect an ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail and follow through on issues in a timely manner.
• Flexible, willing to assist in all Council projects, and willing to learn.
• Handles confidential matters professionally and with discretion.

Education and Experience:

• College degree or equivalent work experience.
• 1 + years of experience in accounts receivable and/or accounting preferred.
• 2+ years of administrative support work.

Personal Characteristics:

• Be personally supportive of the stated mission and values of the organization.
• A high degree of personal organization.
• Self-motivated and able to work with minimal supervision.
• Able to adapt to a changing work environment and manage a variety of different tasks.
• Commitment to a collaborative team approach to organizational tasks.
• Ability to think strategically about the process needed to accomplish projects and tasks.
• Willingness to take initiative, master new tasks, and step in wherever needed.
• Ability to stay calm and productive in an innovative, fast-paced environment with demonstrated ability to juggle multiple, competing priorities.

Additional Information

Benefits

How to Apply

Please send a cover letter detailing your interest, qualifications, and salary requirements with your resume to Melanie Harper at the following e-mail address: mharper@nhchc.org, Subject Line: Administrative Assistant Position.

Applications without cover letters will not be considered. Interviews will be granted according to the qualifications of the applicant.

The Council values diversity, equity, and inclusion in all aspects of employment.

The Council is an equal opportunity and affirmative action employer and provides opportunities to all applicants without regard to race, ethnicity, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status.

Details

• Date Posted: July 21, 2021
• Type: Part-Time
• Job Function: Administrative
• Service Area: Other