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Williamson County CASA

Administrative Assistant

Williamson County CASA

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Job Summary

Job Summary:

This person serves as the hub for all office activity including support for program staff, development staff, Executive Director, and Board of Directors.

Job Responsibilities

Administrative Job Responsibilities

  • Answer phones and greet visitors
  • Collect and distribute mail from office and PO Box
  • Prepare communications, such as emails, invoices, reports and other correspondence
  • Create and maintain filing systems, both electronic and physical
  • Maintain account receipts and documentation for bookkeeper
  • Collecting and organizing data for grant reports
  • Ordering office supplies and other items upon request
  • Other duties as assigned

Development Support

  • Enter donor data into donor management system
  • Generate thank you letters to donors
  • Support Director of Development in planning of fundraising events and tabled events
  • Assist Director of Development with managing and creating content for social media accounts
  • Make any necessary changes to website

Program Support  

  • Receive applications, email reference forms, conduct background checks, and set up advocate files
  • Assist with advocate training and in-services
  • Scan court orders to advocates
  • Maintain advocate and other program files

Board Support

  • Management of board meeting invitations
  • Create folders of information for new board members

Qualifications

  • Exceptional organization and communication skills
  • Computer proficiency in Microsoft Office Suite
  • Familiarity with the handling of confidential information
  • Collaborative interpersonal skills
  • Self-disciplined and an independent decision-maker to prioritize and complete tasks
  • Associates or Bachelors Degree preferred 

Additional Information

Benefits

  • Health Insurance
  • Vision Insurance
  • Dental Insurance
  • Paid Holidays
  • Paid Time Off

How to Apply

Email resume to emily@williamsoncountycasa.org.

Details

  • Date Posted: January 12, 2021
  • Type: Full-Time
  • Job Function: Administrative
  • Service Area: Children / Youth
  • Start Date: 02/10/2021
  • Working Hours: 8:30-4:30 M-F