Administrative Assistant

Williamson County CASA

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Job Summary

Job Summary:

This person serves as the hub for all office activity including support for program staff, development staff, Executive Director, and Board of Directors.

Job Responsibilities

Administrative Job Responsibilities

• Answer phones and greet visitors
• Collect and distribute mail from office and PO Box
• Prepare communications, such as emails, invoices, reports and other correspondence
• Create and maintain filing systems, both electronic and physical
• Maintain account receipts and documentation for bookkeeper
• Collecting and organizing data for grant reports
• Ordering office supplies and other items upon request
• Other duties as assigned

Development Support

• Enter donor data into donor management system
• Generate thank you letters to donors
• Support Director of Development in planning of fundraising events and tabled events
• Assist Director of Development with managing and creating content for social media accounts
• Make any necessary changes to website

Program Support  

• Receive applications, email reference forms, conduct background checks, and set up advocate files
• Assist with advocate training and in-services
• Scan court orders to advocates
• Maintain advocate and other program files

Board Support

• Management of board meeting invitations
• Create folders of information for new board members

Qualifications

• Exceptional organization and communication skills
• Computer proficiency in Microsoft Office Suite
• Familiarity with the handling of confidential information
• Collaborative interpersonal skills
• Self-disciplined and an independent decision-maker to prioritize and complete tasks
• Associates or Bachelors Degree preferred 

Additional Information

Benefits

How to Apply

Email resume to emily@williamsoncountycasa.org.

Details

• Date Posted: January 12, 2021
• Type: Full-Time
• Job Function: Administrative
• Service Area: Children / Youth
• Start Date: 02/10/2021
• Working Hours: 8:30-4:30 M-F