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TN Wildlife Federation

Accounting Coordinator

TN Wildlife Federation


Job Summary

Job Type: Full-time

Location: Nashville, TN

Reports to: Director of Finance


Job Responsibilities

Responsibilities:  The Accounting Coordinator is responsible for working in the following areas to enhance Tennessee Wildlife Federation’s operational activities:

  • Assist Director of Conservation with client invoicing, and service area budgeting/projections
  • Ensure payables submitted for processing are in accordance with the budget
  • Assist Director of Finance with grant reporting, general ledger maintenance, balance sheet reconciliation, and audit schedules


Duties: The Accounting Coordinator is required to perform the following tasks:


  • Prepares routine bank deposits
  • Performs billing functions and generates Accounts Receivable invoices for distribution 
  • Prepares Accounts Payable payments by verifying documentation and budget and then processing disbursements
  • Reconciles financial discrepancies by collecting and analyzing account information
  • Maintains historical records by filing hard copies and electronic copies of pertinent accounting records
  • Generates financial and other ad hoc reports
  • Assists in month-end closing & general ledger maintenance: verifying, allocating & entering transactions
  • Prepares monthly balance sheet reconciliations in a timely manner
  • Responds to organization staff as needed by coordinating requests and answering questions
  • Maintains financial information in the audit file for the annual audit
  • Assist with preparing and executing annual organizational budget
  • Gather and organize supporting documents for grant invoices
  • Performs other related duties as assigned




Key Qualifications: The successful candidate must believe in the core values of Tennessee Wildlife Federation and be driven by the mission. The candidate will have the following attributes and experience:

  • B.A. or B.S. in a related field
  • Five years of work experience required in the fields of bookkeeping/accounting – nonprofit experience preferred
  • Significant general ledger accounting and federal grant experience
  • Excellent administrative, organizational, and communication skills
  • Proficient in QuickBooks, Microsoft Office, and Google Suite products
  • Demonstrated ability to effectively communicate in oral and written form
  • Ability to manage time and organize workload
  • Experience successfully analyzing information, reporting research results, and data entry skills
  • Excellent interpersonal skills, including the ability to work effectively with a broad range of people and maintain strong working relationships with all levels of volunteers and staff
  • Demonstrated ability to problem-solve and improve systems for maximum efficiency
  • Ability to work in a fast-paced environment, balance multiple demands, and meet deadlines
  • Attention to detail 
  • Confidentiality

Personal Characteristics:

  • Must have a passion for the Federation’s mission. Approaches work from the Federation’s point of view rather than personal
  • Strong work ethic with the ability to reject setbacks and enthusiastically persist until goals are achieved
  • Resourceful and able to tackle challenges in a timely manner
  • Results-oriented team player who is accountable for their performance


Performance Standards:

  • Conducts tasks accurately, with care and precision, and in a timely manner
  • Communicates effectively and listens to others. Has strong grammatical skills, and demonstrated ability to communicate effectively across technological platforms
  • Keeps supervisor informed and up to date on all matters pertaining to their work
  • Participates in staff meetings and staff retreats
  • Treats peers with respect
  • Follows all procedures and policies within the Federation’s employee manual

Ethical Hunting Practices:  Federation staff know and respect the game hunted, follow all related laws, familiarize themselves with wildlife in the area and behave accordingly.  As an employee of the Federation, all employees are expected to follow all state and federal hunting and fishing guidelines and practice ethical and fair chase practices while executing or assisting with program events or in your personal outings afield.

Additional Information


Tennessee Wildlife Federation offers a competitive benefits package and is an equal opportunity employer committed to workplace diversity.

How to Apply

Application Instructions:

  • To apply, send a cover letter, resume, and references to (References will not be contacted unless a tentative offer of employment has been extended and accepted.)
  • Candidates who auto-send LinkedIn or other automated replies using existing profiles or forms will not be considered for the position.
  • Phone calls regarding the position will not be accepted.


  • Date Posted: April 18, 2022
  • Type: Full-Time
  • Job Function: Accounting / Financial Management
  • Service Area: Animal Welfare
  • Working Hours: 40 hrs/wk., M-F 8:30 AM - 5:00 PM, some weekends.